Pharmacy Supervisor at Alliance for International Medical Action (ALIMA)

THE ALIMA ASSOCIATION

ALIMA’S ETHOS: ALIMA’s purpose is to save lives and provide care for the most vulnerable populations, without any discrimination based on identity, religion or politics, through actions based on proximity, innovation, and the alliance of organizations and individuals. We act with humanity and impartiality in accordance with universal medical ethics. To gain access to patients, we undertake to act in a neutral and independent manner.

Our CHARTER defines the VALUES and PRINCIPLES of our action:

Patient First – Patient centered medical care
Revolutionizing humanitarian medicine through research
Responsibility and freedom: encourage decision-making by those closest to patients
Commitment to a dynamic of continuous quality improvement
Creating a climate of trust among colleagues
Collective intelligence
Environmental liability

CARING - INNOVATING - TOGETHER:

Since its creation in 2009, ALIMA has treated more than 6 million patients. Today ALIMA works in 12 countries in Western and Central Africa. In 2020, we developed 41 humanitarian medical response projects to meet the needs of populations affected by conflict, epidemics and extreme poverty. All of these projects support national health authorities through nearly 330 health structures (including 28 hospitals and 300 health centers). We work in partnership, especially with local NGOs, whenever possible to ensure that our patients benefit from the expertise wherever it is, whether in their country or the rest of the world. In addition, to improve the humanitarian response, we are carrying out operational and clinical research projects, particularly in the field of the fight against malnutrition and hemorrhagic viral fevers. ALIMA is also leading operations in response to the covid-19 pandemic across all of our missions.

ALIMA’S TEAM: More than 2000 people currently work for ALIMA. The field teams, as close as possible to the patients, receive their support from the coordination teams generally based in the capitals of the countries of intervention. These receive support from the 4 desk teams and the emergency and opening service team based at the operational headquarters in Dakar, Senegal. The Paris and New York teams are actively working on fundraising as well as representing ALIMA. The rest of the ALIMA Galaxy includes individuals and partner teams who work on behalf of other organizations such as medical NGOs BEFEN, ALERTE Santé, SOS Médecins / KEOOGO, AMCP, research organizations PACCI, INSERM, Universities of Bordeaux or Copenhagen, the NGO Solidarités International and many others.

COUNTRIES WHERE WE WORK IN 2021: Mali, Burkina Faso, Central African Republic, Nigeria, Niger, Chad, Democratic Republic of Congo, Cameroon, Guinea, South Sudan, Mauritania & Senegal.

THE WORK WE DO covers: Primary and Secondary Health Care, with a main focus on children and women - including treatment and prevention of acute malnutrition, maternal health, mental health, response to epidemics (Ebola, Cholera, Measles, Dengue, Lassa Fever), surgery, displaced populations, and gender based violence, Covid 19.

GOVERNANCE: ALIMA is governed by a Board of Directors of 10 elected positions and 4 co-opted positions from representatives of West African partner NGOs.

Report to(Technical):

Country Pharmacy

Report to (Functional):

Medical Referent

Area:                             

Medical

POST LOCATION

In Nigeria, ALIMA is running four health and nutrition projects in Borno State (Maiduguri/Jere), Yobe state (Karasuwa/Yusufary) , Katsina State (Kaita), Research and Lassa fever response in Ondo State, OWO. ALIMA’s teams in Nigeria represent about 25 expatriates and more than 150 national staff.

MISSION ET OBJECTIVES

The Pharmacy Supervisor is responsible for all aspects related to the proper management of the medical stock according to the standards established by ALIMA, as well as the medical supply within the project.

In compliance with ALIMA standard practices and protocols, ensure Good Hospital Pharmacy Distribution Practices including: storage; supply; distribution; rational use of drugs, to ensure its effectiveness and operational availability. He trains and supervises the drug dispensers or store keeper in the projects.

Cultivate the relationship with the MoH stakeholders in order to implement efficiently and ensure the

goals as well as to improve targeted population’s health conditions and humanitarian situation.

TASKS & RESPONSABILITIES

1-      Pharmacy Management

• Ensure that the stock is clean and organized according to ALIMA standards and the medicines stored according to ALIMA recommendations.
• Ensure the reception and recording of international and local orders with the pharmacy storekeeper if necessary. Record all inputs and outputs on Isystock.
• Supervise the preparation of orders for each consumption unit.
• Archive each document in the corresponding folders (pro-formats orders, packing lists, donation and loan certificates, etc.).
• Be responsible for security and access control to the medical stock.
• Ensure the capitalization of the pharmacy activity (indicators)

2-      Follow-up of orders and supplies

• Ensure that orders for consumption units (services, health posts, emergency boxes, etc.) have been validated by the supervisor concerned.
• Track the remaining orders.
• Ensure the follow-up of stocks and inform on time its medical referent on the state of stocks (shortage, overstock, expiry dates...); also remove expired products from stock.
• Ensure patient safety by complying with the protocol and the Rational drug use with the support of country pharmacy
• Accompany the medical team in the good pharmacy practice with the support of country pharmacy
• Make a regular physical inventory (organize and participate), and imperatively at least before the preparation of each order in central pharmacy and international order.

3-      Report  

• Make the monthly report (Isystock report) to inform the project manager/MedRef of their condition (shortages, surpluses, expiry dates), in order to maintain safety stock levels at all times and ensure effective management and Submit the monthly report at the time.
• Make a report after receiving the medical items in the pharmacy and send it to the appropriate person.
• Make every monthly, a backup of isystock and send to country pharmacy and the med ref

4-      Cold chain monitoring

• Check the temperature of the cold chain equipment every morning and evening, and record it on the temperature monitoring sheet.
• Ensure the maintenance and upkeep of refrigerators and freezers according to ALIMA recommendations by the logistics team.
• Inform your manager and logistics in case of problems.

5-      Meetings and others

• Participates in meetings with other supervisors in order to ensure smooth collaboration of all departments in terms of activities running.
• Perform any other duty as assigned by the organization through the Medical referent or country pharmacy.

EXPERIENCE AND SKILLS

Educational:

• Degree of pharmacist or nursing related studies., or medical profile  
• Registered as a pharmacist
• At least 2 years’ experience in pharmacy practice and 1 year in a similar position
• Previous experience with ALIMA or other NGO’s in developing countries is desirable

Required Skills

• Essential computer literacy (Excel, Word, Outlook and Internet)
• Well organized with good negotiation and communication skill
• Ability to work as part of a team, a part of multi-cultural and multi-disciplinary team, in emergency and under pressure, to manage stress easily and result oriented
• Ability to work in close collaboration with MOH staff
• Can work and create teamwork, flexible, and committed to the assigned position 
• Interest in and commitment to ALIMA’s activities, enthusiasm to represent the organization to others, to travel to different regions of Nigeria
• Languages: English compulsory, others are an asset like Hausa and other local languages
• Based in Katsina State is an asset

CONDITIONS

Contract term: contract under ALIMA law, 6 months.

Desired start date: As soon as possible