Pharmacy Storekeeper at Medecins Sans Frontieres

Main Purpose

• Execute the pharmacy/medical warehouse storing activities in order to keep pharmacy stock above security level and following recommended conditions (temperature, humidity, etc.) under the supervision of the Pharmacy Supervisor, and in collaboration with the logistics team.

Main Duties and Responsibilities

• Supervising material orders and dispatching in order to ensure rational use
• Receiving orders and deliveries, identifying potential disparities against cargo manifest or others and reporting them, and stores materials in accordance with the system in force, in order to ensure continuous availability. It includes:
• Ensuring good storage conditions of all medical items in the pharmacy in accordance with pharmaceutical standards in order to ensure continuous availability.
• Ensuring correct fill in entries on the stock cards and software.
• Carrying out or participating in regular inventories including EPREP stock.
• Following up stock levels with regards to alarms thresholds, stock out, expiry dates and drugs to expire in the following 6 months.
• Preparing orders of the different consumption units (departments, wards, others), ensuring proper packaging and dispatching and reporting any anomalies or changes in consumption patterns to the Pharmacy Supervisor. Informing Pharmacy Supervisor as soon as stock reaches alert limit.
• Controlling warehouse facilities in order to ensure materials are kept in good keeping conditions, it includes:
• e.g. Monitoring temperature in the warehouse and ensuring that products requiring cold chain are suitably stored and transports received, stored, and prepared and transported appropriately according to MSF Supply and Cold Chain protocols.
• Ensuring cleanliness of premises (stock pharmacy) and in close collaboration with the logistics department, maintaining refrigerating equipment.
• Controlling warehouse limited access to authorized personnel and ensuring doors and other exits are secured. Immediately informing the line manager of any problems arising in the course of the work, particularly with regards to damage, loss, attempted break-ins or theft in the warehouse.
• Ensuring that items to be quarantined (on-going quality alerts) or to be placed in quarantine zone (batch recalls, expired or damaged items) are removed from the stock and safely locked.
• Following up stock levels with regards to alarms thresholds, stock out, expiry dates and drugs to expire in the following 6 months.
• Preparing reports and passing it to the supervisor.

MSF Context Specific Accountabilities:

• Participate in preparation and estimation of the medical supplies (hygiene, PPE, medication, equipment) for end user units
• Building the capacity of the Ministry of Health (MoH) / MSF staff to manage the pharmacy
• Collaborate with the rest of the medical team in updating/adapting pharmacy tools
• Ensure cleanliness and optimal organization of the intermediate pharmacy for better visibility and traceability (shelves properly labelled, items arranged according to families, designated areas for quarantine/expired items/etc.)
• In the absence of the Pharmacy Supervisor, will do encoding/recording of item movements (reception of medical items from Central Warehouse, Order replenishment for EUU, expired/damaged items)
• Sends stock backup by the end of the month to pharma supervisor
• Any other duties assigned by the supervisor in line with the pharmacy activity

MinimumRequired Skills and Qualifications
Education

• Diploma or Degree in Pharmacy, Pharmaceutical Technology, or a related Health Sciences field is essential.
• Proficiency in pharmaceutical stock management systems is preferred.
• Familiarity with MSF pharmaceutical guidelines and cold chain management standards is highly desirable.
• Certification or training in Inventory Management, Supply Chain, or Pharmaceutical Logistics is an added advantage.

Experience

• Essential previous experience of at least 2 years in similar or relevant positions.
• Desirable previous experience in MSF or other NGOs in developing countries.
• Demonstrated experience in maintaining regulatory compliance, conducting physical inventories, and managing expiry tracking.
• Hands-on experience with medical inventory systems and cold chain logistics