Pharmacy Storekeeper at Medecins Sans Frontieres

Job Description
Scope of and Responsibilities and Accountabilities:

• Execute the pharmacy/medical warehouse storing activities in order to keep pharmacy stock above security level and following recommended conditions (temperature, humidity, etc.) under the supervision of the Medical Warehouse (for OCG) or Pharmacy Supervisor, and in collaboration with the logistics team.

Responsibilities

• Supervising material orders and dispatching to ensure rational use.
• Receiving orders and deliveries, identifying potential disparities against cargo manifest or others, and reporting them, and stores materials in accordance with the system in force, to ensure continuous availability. It includes:
• Ensuring good storage conditions of all medical items in the pharmacy in accordance with pharmaceutical standards to ensure continuous availability.
• Ensuring correct fill in entries on the stock cards and software.
• Carrying out or participating in regular inventories including EPREP stock.
• Following up stock levels with regards to alarms thresholds, stock out, expiry dates and drugs to expire in the following 6 months.
• Preparing orders of the different consumption units (departments, wards, others), ensuring proper packaging, and dispatching and reporting any anomalies or changes in consumption patterns to the
• Pharmacy Supervisor. Informing Pharmacy Supervisor as soon as stock reaches alert limit.
• Controlling warehouse facilities to ensure materials are kept in good keeping conditions, it includes:
  • e.g. Monitoring temperature in the warehouse and ensuring that products requiring cold chain are suitably
  • stored and transports received, stored, and prepared and transported appropriately according to MSF Supply and Cold Chain protocols.
  • Ensuring cleanliness of premises (stock pharmacy) and in close collaboration with the logistics department,maintaining refrigerating equipment.
  • Controlling warehouse limited access to authorized personnel and ensuring doors and other exits are secured.
  • Immediately informing the line manager of any problems arising in the course of the work, particularly with regards to damage, loss, attempted break-ins or theft in the warehouse.
  • Ensuring that items to be quarantined (on-going quality alerts) or to be placed in quarantine zone (batch recalls, expired or damaged items) are removed from the stock and safely locked.
  • Following up stock levels with regards to alarms thresholds, stock out, expiry dates and drugs to expire in the following 6 months.
  • Preparing reports and passing it to the supervisor.

MSF Section / Context Specific Accountabilities
Stock Storage:

• Monitor temperature and ensure suitable storage of all pharmaceutical items, including cold chain management, according to MSF protocols and specification all along the distribution chain: reception, organisation, delivery & (or) donations.
• Under the supervision of the Pharmacy supervisor, handle controlled & expired drugs.
• Escalate immediately in case of any cold chain rupture during the distribution chain.

Stock Management:

• Participate in physical inventories.
• Provide information of all stock movements for the week for entry into Isystock
• Support pharmacy supervisor in the management and supervision of daily workers
• Archiving of all documents related to stock movements.
• Follow the schedules for inventory & replacement of expat house medicine cupboard, first aid kits & Emergency box(es)
• Ensure proper identification and arrangement of the stock.
• Ensure proper separation and identification of the special stocks (quarantined items, expired items, and on-hold items)
• Ensure cleanliness of stock and premises

Stock Movement:

• Conduct reception, order packaging, relevant documentation.
• Ensure FEFO for all pharmaceutical items.
• Complete stock cards of all in / out movements

Safety and Security:

• Ensure Pharmacy access is only for authorised personnel.
• Report any disappearances or other security incidents.