Pharmacy Coordinator at Medecins Sans Frontieres

Accountabilities / Responsibilities (non-exhaustive list)

• Collaborating with the project’s medical teams, participating in meetings and actively contributing to Country management team (CMT) discussions on the running of projects and the definition of their objectives.
• He/She participates in the planning and setting up of new pharmacies in the country and in support of Medco, contributing to the drawing up and revising of the pharmaceutical budget, and traveling to the different projects to supervise and monitor activities linked to the pharmacy.
• Providing technical support to the Medical Coordinator on pharmaceutical issues (opinion on national legislation, pharmacological information, etc.) and passing on relevant information to the medical team (clinical information, use of medicines, side effects, adherence, etc.)
• In collaboration with Medco defining, organizing, and managing the stock pre-positioned in the capital. Ensuring information flow to the other members of the team concerning stock levels, pharmacy management, and prescriptions.
• In collaboration with Medco and the Logistics Coordinator (LogCo), ensuring the existence and smooth running of a supply process for medicines and medical materials in the mission. In the event of local purchases, guaranteeing adherence to MSF’s recommendations and the information circuits to be followed.
• He/She Ensures rational use of medicines and pharmaceutical products (prescriptions). Ensuring appropriate support to effective collection of data for monitoring and surveillance of optimal quantity quality of medicine use, antibiotic stewardship interventions such as restricted use of antibiotic review, follow up of pharmaceutical care plans, patient counseling, good dispensing practices, and safe medication practices.
• In collaboration with LogCo, ensuring good distribution and storage practices for pharmaceutical projects, including proper cold chain management and maintenance and transport conditions. Ensuring that projects’ pharmacies are organized and managed properly and that the narcotics and psychotropic drugs management are in line with national legislation, enabling the traceability of products. Managing donations and the destruction of expired medicines in conformity with national procedures.
• In Collaborating with Medco, He/She consolidates, plan, and monitor medical orders, prepares Medical budgets, Obtains import authorizations from the national authorities, and assists the logistics teams with customs clearance procedures of medical orders.
• Contributing to the analysis of performance indicators and the drafting of medical reports with the Medical Coordinator. Setting up a system for communicating with the projects with regards to data collection and checking and analyzing consumption statistics, monthly data and any other data and indicators required for reports. Ensuring that a system exists for checking alignment between consumption and prescriptions for a list of key items and for collecting and analyzing information relating to undesirable side effects of medicines and medical.
• In close collaboration with the Human Resources Coordinator, participating in the planning, definition, and sizing of the health workforce in the mission and supervising the associated processes (recruitment, training/induction, evaluation, potential detection, development, and communication). Ensuring that new staff members hired are given a proper explanation of their role and information on the project’s general and specific objectives and activities linked to the pharmacy. Organizing and Leading regular team meetings.
• Representing MSF with national authorities for any issues concerning pharmaceutical supply. Collecting information on national regulations relative to importing pharmaceutical products and maintaining contacts in the Ministry of Health relating to his area of responsibility. Attending meetings and any workshops concerning pharmacy issues and passing on the minutes to Medco.

Requirements

• Candidates should possess a Bachelor's Degree qualification.