Pharmacist at Lindii Peace Foundation (LPF)

General Objective

• The pharmacist shall ensure the overall functioning of the LPF Pharmacy and an adequate supply of quality medicines and medical equipment.
• S/he must ensure proper pharmaceuticals management (storage, distribution, inventory and consumption) for the entire Base, both at the operational bases and health structures supported, ensuring the supply chain of medicines is safe, reliable and documentation properly done at all levels.

Key Responsibilities
The Pharmacist will be responsible for the following main activities;

• Implementing a quality drugs supply system in line with LPF standards
• Implementing an effective stock management
• Reception and preparation of orders
• Collection and analysis of drugs consumption in the mission
• Support to health facilities and mobile clinics
• Reporting and attendance to different meetings

Task Description

• Implementing a quality drugs supply system in line with LPF standards:
• Participate in analysis of needs, preparation of regular forecasts, calculation of replenishment orders and buffer stocks and initiating timely procurement of medical supplies in collaboration with log/supply unit
• Prepare the request for all the necessary drugs, material and equipment for mobile clinics and validate with medical supervisor.
• Anticipate needs for medical supplies and assist in defining and implementing strategy for local procurement when necessary in collaboration with supervisor(s).
• Alert the supervisor(s) as soon as the buffer stock will be used.
• Check quality of drugs and ensure they are in line with internal and national regulations during the procurement process.
• Participate on evaluation of potential local suppliers for supplies and equipment according to required standards.
• Store drugs according to instructions and required standards.
• Realize the pharmacy stock management (in/out)
• Monitor the supply quantity, expiration dates and quality of medicines and medical supplies.
• Ensure pharmacy recommendations are applied

Implementing an effective stock management:

• Create a pharmacy with appropriate storage, receiving and packing space and allowing to conduct a full medical inventory.
• Organize the drugs storage according to international standards (route of administration, alphabetical order of International Non-proprietary Name, FEFO principle, clear labeling with INN + dosage + pharmaceutical form + expiry date)
• Organize drugs, medical supplies and equipment for easy distribution and appropriate stock movement records
• Ensure all boxes and items are properly identified and registered in stock cards and excel.
• Organize a monthly physical inventory and provide the stock balance at the end of each month to medical coordinator.
• Monitor temperature of the pharmacy and fridge on a daily basis
• Reception and preparation of orders

Order reception:

• Check quantities and quality of the received items
• Make out an acknowledgement of receipt for logistic department and base office
• Integrate all the items into physical stock
• Fill in the stock cards for all the items as the electronic file (Excel)

Planning, Reporting and attendance to different meetings:

• Prepare weekly activities plan with the support of the supervisor(s).
• Compile drug consumption per week, month and clinic
• Compile information of inventory and consumption for the monthly analysis.
• Participate in a pro-active way to LPF’s internal meetings (in-house, medical, security…)
• Participate in all the relevant trainings organized by LPF
• Provide a report after each field visit with objectives achieved and recommendation to be followed.
• Provide first draft of monthly analysis for revision of the supervisor.
• Liaise/inform clinician, doctors and midwife about drug availability.

Others:

• Establish good relationship with the different stakeholders to have a smooth implementation of project
• Be flexible in performing his/her duties to ensure that beneficiaries are getting good quality services
• Inform immediately the security focal point in case of any security problem in the field
• Perform other additional duties on request of the supervisor(s).
• Give suggestions to improve the functioning of LPF health/medical services

Required Qualifications and Experience

• Bachelor’s Degree in Pharmacy; a Master’s degree will be an added advantage
• Sound knowledge of Microsoft Office Suite
• Valid practicing license
• Strong attention to detail
• At least 3 years as professional pharmacist
• Preferred experience in similar position
• Strong sense of responsibilities and organization skills
• Intermediate level of excel knowledges

Other information:

• The contract duration is 5 Months full time
• For your application to be valid, your application letter and CV must include full name (as it appears on bank/account information)
• Language proficiency (List the Language and state your proficiency level)
• Referee (minimum of 3 referees) with full and accessible contact information/details.
• Only applicants who scale through the prerequisite conditions will be invited for an interview.