Personal Assistant at VESA Fisheries Limited

The Personal Assistant will be responsible for:

• Ensuring that meeting schedules are in order, attending and also taking minutes.
• Managing the Executive Directors’ calendar and schedule, drafting letters and memos, receiving calls, and routing correspondence.
• Visa application, making travel, accommodation, and logistics arrangement.
• Liaising with staff, managing partners, legal teams, and government bodies.
• Conducting research and preparing presentations.
• Maintain inventory of office supplies and regulate the usage of the Executive Directors’ weekly allocated funds.
• Managing databases, including printing, photocopying, scanning, shredding, and filing systems.
• Reviewing departmental reports and obtaining approval on received requests.
• Setting reminders of important tasks, and deadlines and often accompanying the Executive on official meetings.
• Compiling and preparing reports and presentations.
• Managing the Executive Director’s Drivers, Mobile Police, and domestic staff.
• Keeping up-to-date records and maintaining his fleet of vehicles.
• Any other job as assigned by the Executive Director

Requirements
Minimum Educational Qualification:

• Minimum of Second-Class Upper Degree in Social / Management Science. First Class or/and a Master’s degree will be an added advantage.

Experience:

• Minimum of 5 years of previous experience as a Personal Assistant to an executive officer.

Skills and Competencies:

• Proficient computer skills, including the ability to prepare spreadsheets.
• Good oral and written communication.
• Ability to communicate effectively with all levels of staff; etc