Personal Assistant at Turbham Limited

Job Description:

We are seeking a highly organized and proactive Personal Assistant to provide comprehensive support to the executive team. In this role, you will manage a wide range of administrative tasks, ensuring that the executives’ day-to-day operations run smoothly. The ideal candidate will be detail-oriented, capable of multitasking, and able to anticipate the needs of the executives to help them stay focused on their strategic goals.

Key Responsibilities:

• Administrative Support: Manage and organize the executives' schedules, including meetings, appointments, and travel arrangements. Ensure that the executive's calendar is optimized and conflicts are minimized.
• Communication Management: Act as the primary point of contact for internal and external communications on behalf of the executive. Draft, edit, and manage correspondence, emails, and other documents as needed.
• Meeting Coordination: Prepare agendas, materials, and presentations for meetings. Attend meetings, take minutes, and follow up on action items to ensure tasks are completed.
• Travel Arrangements: Coordinate domestic and international travel, including flights, accommodations, transportation, and itineraries. Ensure all travel arrangements are efficient and cost-effective.
• Task & Project Management: Assist with managing personal and professional projects, ensuring deadlines are met and objectives are achieved. Prioritize tasks and manage time effectively to support the executive's goals.
• Confidentiality & Discretion: Handle sensitive information with the utmost confidentiality and professionalism. Maintain discretion in all aspects of the role, particularly when dealing with personal or private matters.
• Office Management: Manage office supplies, equipment, and other resources as needed. Oversee the organization and maintenance of the executive's office space, ensuring it is conducive to productivity.
• Event Planning: Assist in planning and organizing company events, meetings, and other special occasions. Coordinate logistics, manage guest lists, and ensure events run smoothly.
• Research & Reporting: Conduct research on various topics, as requested by the executive, and prepare reports or summaries. Stay informed about industry trends and provide insights that may be relevant to the executive's work.

Requirements:

Experience:

• Proven experience as a Personal Assistant or Executive Assistant, supporting senior executives or management.
• Experience in managing complex schedules, travel arrangements, and multiple tasks simultaneously.

Skills:

• Excellent organizational and time management skills, with the ability to prioritize effectively.
• Strong communication skills, both written and verbal, with attention to detail in all forms of correspondence.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to work independently, anticipate needs, and solve problems proactively.

Discretion & Professionalism: High level of discretion and professionalism, particularly when handling confidential or sensitive information.

Adaptability: Ability to adapt to changing priorities and work in a fast-paced environment. Flexibility to adjust working hours as needed to accommodate the executive's schedule.