Personal Assistant to the MD at Sunrose Consulting

Our client is an entrepreneur who runs various business projects simultaneously which includes a school, NGO and consultanc.  These projects are largely conducted remotely with extensive use of digital platforms for online delivery.  Approximately 25% is currently conducted in an office environment, and the rest from home. Our client is now seeking to employ an exceptional individual as Personal Assistant.

 Job Description

•  Performing secretarial and administrative duties.
• Typing, formatting, and editing reports, documents and presentations.
• Answering phone calls and responding to emails and other online correspondence.
• Managing digital platforms (Instagram and LinkedIn).
• Scheduling appointments, maintaining an events calendar, and sending reminders.
• Supporting the organising of events.
• Preparing communications.
• Client liaison.
• Organising and planning meetings.
• Taking notes and writing minutes.
• Conducting or preparing research.
• Project management.
• Organising travel and itineraries.
• Copying, scanning, and faxing documents.

 Personality Requirements:

• Self-motivated, driven, fast thinker.
• Proactive.
• Solutions-oriented.
• Dedicated and committed.
• Hardworking and efficient.
• Friendly, warm, and genuine.
• Able to work with a go-getter.
• Good carriage, composure, etiquette and professionalism.

Key Competencies:

• Excellent organisational skills.
• Proficiency and experience in social media management/ digital marketing.
• Excellent written and verbal communication of a professional standard.
• Troubleshooting and problem solving.
• Proficiency in MS Office, Google Calendar (and other appointment scheduling software) and Zoom (and other online meeting platforms).
• Advanced typing, note-taking, and record-keeping.
• Ability to manage correspondence.
• Working knowledge of printers, copiers, scanners, and fax machines.
• Excellent interpersonal skills.
• Computer literacy.
• Professional discretion and confidentiality.
• Well-developed time-management skills.
• Works well under pressure.

Training and Experience:

• A graduate
• Training in digital marketing/ social media management is an added advantage and is preferred.
• Training in office administration or 2 years’ experience in a personal assistant role.
• Flair for creative careers like design and jewellery is a plus.