Personal Assistant to the Head Executive Chef at Eric Kayser

Summary

• The Personal Assistant to the Head Executive Chef at Eric Kayser plays a crucial role in ensuring the smooth operation of the executive kitchen and related activities.
• This position provides administrative and organizational support, allowing the Head Executive Chef to focus on culinary excellence and kitchen management.
• The ideal candidate will be highly organized, proactive, and possess strong communication skills.

Key Responsibilities
Administrative Support:

• Manage the Head Executive Chef’s calendar, including scheduling appointments, meetings, and events.
• Write emails on behalf of the Chef as at when needed.
• Count and keep record of inventory as instructed by Chef.
• Coordinate travel arrangements, including flights, accommodation, and itineraries.
• Handle correspondence, including emails, phone calls, and letters, ensuring timely and professional communication.
• Prepare and organize documents, reports, and presentations as required.
• Assist in managing budgets, expense reports, and other financial documentation.

Event Coordination:

• Assist in planning and coordinating special events, culinary demonstrations, and other functions.
• Liaise with event organizers, vendors, and clients to ensure all arrangements are in place.
• Manage guest lists, invitations, and RSVPs for events involving the Head Executive Chef.

Kitchen Operations Support:

• Collaborate with kitchen staff to ensure the Head Executive Chef’s directives are communicated and executed efficiently.
• Monitor inventory levels of specialty ingredients and equipment used by the Head Executive Chef, ordering supplies as needed.
• Assist in coordinating the development and testing of new recipes, including organizing tasting sessions.

Communication Liaison:

• Act as the primary point of contact between the Head Executive Chef and internal/external stakeholders. - Facilitate effective communication within the kitchen team and with other departments- Manage confidential and sensitive information with discretion.

Personal Assistance:

• Assist the Head Executive Chef with personal errands and tasks as required.
• Handle any ad-hoc tasks or special projects assigned by the Head Executive Chef.

Qualifications

• Education: A Degree or Diploma in Hospitality Management, Business Administration, or a related field is preferred.
• Experience: Minimum of 3-5 years of experience in a personal assistant or administrative role, ideally within the hospitality or culinary industry.
• Skills: - Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• A confidential person
• Ability to work independently and handle multiple tasks simultaneously.
• Discretion and ability to maintain confidentiality.
• Personal Attributes: - High level of professionalism and attention to detail.
• Proactive, resourceful, and able to anticipate the needs of the Head Executive Chef.
• Strong interpersonal skills and ability to work in a fast-paced environment.

Working Conditions:

• Full-time position
• Candidate must be able to work in the evenings and also during weekends.
• Fast-paced environment with potential for high-pressure situations.
• Occasional travel may be required.