Personal Assistant at Smart Partners

Location: Island, Lagos

Responsibilities

• Monitoring a reporting manager's email and responding if required.
• Preparing communications on behalf of a manager.
• Answering phone calls.
• Organising travel and itineraries.
• Organising and planning meetings.
• Taking notes and writing minutes during meetings.
• Acting as a first point of contact: dealing with correspondence and phone calls.
• Managing diaries and organising meetings and appointments. Many PAs control access to the manager/executive.
• Booking and arranging travel, transport and accommodation.
• Organising events and conferences.
• Reminding the manager/executive of important tasks and deadlines.
• Typing, compiling and preparing reports, presentations and correspondence.
• Managing databases and filing systems.
• Implementing and maintaining procedures/administrative systems.
• Liaising with staff, suppliers and clients.
• Collating and filing expenses.
• Conducting research on behalf of the manager.
• Organising the manager’s personal commitments including travel or childcare.

Requirements

• Interested candidates should possess a Bachelor's Degree
• Minimum of 5 years experience
• Reliable, loyal and discrete.
• Able to supervise Domestic staff.
• Hold excellent interpersonal skills.
• Have the ability to organise the most unorganised person.
• Self motivated.
• Proven experience working as a personal assistant will be an added advantage.
• Proficient in computer technology especially Microsoft Office applications
• Excellent verbal and written communication skills
• Strong customer service and social skills
• Exceptional organizational and time-management skills