Personal Assistant at Runola Nigeria Limited

Job Summary

• We are seeking a reliable and detail-oriented Personal Assistant to support the Chief Operations Officer (COO) of a fast-paced manufacturing company. 
• The successful candidate will play a vital role in managing the COO’s administrative and operational responsibilities, coordinating across departments, and ensuring seamless execution of daily tasks. 
• This position requires a high level of professionalism, discretion, and a solid understanding of manufacturing operations.

Key Responsibilities

• Maintain and manage the COO’s daily schedule, including meetings, site visits, and travel plans.
• Coordinate and prepare reports, presentations, production data, and operational updates for internal and external meetings.
• Serve as a liaison between the COO and other departments, plant managers, vendors, and clients.
• Attend meetings, take minutes, and track action points to ensure timely execution.
• Assist in monitoring production schedules, operational KPIs, and project timelines.
• Handle confidential business documents, emails, and correspondences.
• Prepare agendas, briefing materials, and follow-ups for executive and departmental meetings.
• Manage and reconcile expense reports, requisitions, and budgets related to the COO’s office.
• Provide administrative and logistical support for factory audits, quality control visits, and vendor meetings.
• Conduct research and compile data relevant to manufacturing operations, compliance, and process improvement.

Requirements & Qualifications

• Bachelor’s degree in Business Administration, Industrial Management, or a related field.
• Minimum of 3 years of experience in a similar role, preferably in a manufacturing or production environment.
• Strong organizational and multitasking skills, with attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); knowledge of ERP systems is a plus.
• High level of discretion and professionalism in handling sensitive information.
• Ability to work independently under pressure and meet tight deadlines.
• Understanding of manufacturing terms, processes, and workflow is an advantage.

Preferred Attributes:

• Experience supporting C-level executives in a manufacturing or industrial setting.
• Familiarity with operational metrics such as OEE, downtime reports, and production efficiency.
• Ability to coordinate with plant and operations personnel.