Personal Assistant at Pruvia Integrated Limited

Job brief:

We are urgently looking for a Personal Assistant (PA) who will provide high-level administrative support to executives or senior managers, ensuring smooth daily operations and effective time management. The PA will serve as a point of contact between the executive, internal staff, and external stakeholders, while managing schedules, correspondence, and confidential matters with professionalism and discretion.

Key Responsibilities:

• Manage and maintain the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare reports, correspondence, presentations, and other documents as required.
• Handle incoming calls, emails, and inquiries, ensuring timely and appropriate responses.
• Act as the first point of contact for both internal and external stakeholders.
• Organize and coordinate meetings, including agenda preparation, minutes, and follow-ups.
• Maintain confidentiality of sensitive information and documents.
• Conduct research and prepare briefing materials for the executive.
• Manage office supplies, expenses, and other administrative tasks as required.
• Support the executive in personal tasks where necessary, ensuring a balance between personal and professional engagements.

Requirements:

• Bachelor’s degree in Business Administration, Secretarial Studies, or related field (preferred).
• Minimum of 2years of Proven experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.
• Excellent organisational and multitasking skills.
• Good at drafting/Memo, and correspondence.
• Strong communication and interpersonal skills (both written and verbal).
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and digital scheduling tools.
• High level of professionalism, discretion, and confidentiality and must have a Legal background.
• Ability to work under pressure and manage competing priorities.
• Must have sales Experience.

Desirable Qualities:

• Problem-solving mindset and initiative-driven.
• Flexibility and adaptability in handling different tasks.
• Strong attention to detail and accuracy.
• Professional demeanour and ability to represent the executive effectively.