Personal Assistant (PA) to the Consul General at Embassy and Consulate General of Denmark in Nigeria

Main tasks and responsibilities, but not limited to:

• Forward planning to Head of Mission and assisting the operational planning including local stakeholder management, assist with meeting preparations for Head of Mission and updating of the local contact database
• Draft letters and speeches for Consul General on general matters, and where relevant in coordination with colleagues in sector teams
• Admin lead on general office visits and events related to the general topics of the Consulate. In close coordination with logistics and security team in Lagos and our National Security advisor in Abuja
• Arrange and coordinate operations in the office around internal and external general meetings, in close collaboration with the program lead holders, security, logistics and other relevant stakeholders. 
• Assist where possible on bookings, external engagements and local vendor contacts, such as car hire, preferred hotels and venues
• Coordinate activities, events and inquiries primarily from local FAQs and diplomatic missions in Lagos area
• Co-Arrange and coordinate where possible, VIP and delegation visits to Lagos, in collaboration with relevant Embassy colleagues in Abuja and Consulate team colleagues. 
• Hold where possible the registrar role in Public 360 and obtain within a reasonable time the role as super user to support with technical needs in the office. 

Qualifications and competences required:

• Preferable 3-5 years of experience working as a PA / EA
• Preferable experience from an international organization or company, as you will be working in a diplomatic unit, and part of an international structure and reporting model
• Experience in financial controlling, accounting and administration
• IT proficiency and solid understanding of MS Outlook, Word, Excel, PowerPoint. 
• Advantage if you can document experience from financial systems like Navision, travel settlement systems and customer invoicing modules, fx. in CRM systems.
• A structured mindset and excellent planning and coordination skills.
• A strong sense of accuracy and attention to detail
• A high sense of responsibility and proactivity.
• Excellent command of English – both oral and written.
• Ability to work under pressure and handle confidential matters.
• Ability to be flexible and willing to adapt to the changing needs of the Consul General.

VALUE PROPOSITION

• An exciting and inter-cultural work environment with a wide range of tasks 
• A dynamic and fast-paced workplace, with a team characterised by an informal tone and a “can do” attitude.
• An international work sphere with business travel to Denmark and the region
• Strong focus on work-life balance with a 37-hour work week, flex-time and Paid annual holiday
• In addition to the paid closing days of the Mission, you are entitled to 25 working days of paid holiday per full calendar year
• Great opportunities for development - On-the-job training, e-courses and courses at the MFA of Denmark, Copenhagen

EMPLOYMENT CONDITIONS

• You will be offered full-time employment on a local contract, 2 years with an option for extention.
• The position may include regular regional and international travel
• Medical insurance coverage for you and your immediate dependants in line with our staff rules
• National pension scheme 
• Competitive compensation – currently paid out in USD currency