Personal Assistant at ORIKI Group

Responsibilities

• Act as the point of contact between your direct report and internal/external clients.
• Program day to day meetings, calls and movement, both business and personal and ensure that your direct report is well briefed in advance and reminded.
• Managing internal and external correspondence on behalf of direct report.
• Prepare daily, weekly and monthly diary commitments and reports for your direct report
• Scheduling appointments, organizing meetings, maintaining an events calendar and sending reminders
• Preparing facilities for scheduled events and arranging refreshments, if required.
• Perform administrative duties such as filling forms, preparing correspondence, entering data, maintaining databases, and keeping records.
• Carrying out research on different topics and come out with intelligent and well thought out summaries and recommendations
• Draft and edit reports, typing letters, formatting proposals, preparing slides, documents and presentations on Canva for media discussions, speaking engagements and interviews
• Handle requests and queries appropriately.
• Support direct report on all her external as requested or assigned.
• Copying, scanning, and faxing documents, as well as taking notes
• Managing direct reports’ email by offering timely responses and ensuring that she is properly briefed
• Liaising with internal departments, answering calls and making travel arrangements.
• Maintain credibility, trust and protect confidentiality on issues and concerns addressed to the M.D
• Observing best business practices and etiquette.
• Organizing and attending the MD’s personal ministry events and speaking engagements on weekdays and weekends as needed
• Provide a smooth bridge of communication between your direct report and all her staff

Desirable Skills & Experience

• Bachelor’s degree in Mass communications, public relations or any other related field.
• Have at least 2 years of proven experience as a personal assistant
• Strong written and Oral communication skills
• Must possess great attention to detail and very high organizational skills
• Be a self-starter, able to work independently as well as in a team
• In-depth understanding of Microsoft office suite and Google suite and Canva are critical for this role
• Must be structure-inclined
• Excellent interpersonal skills, emotional intelligence and time management
• Ability to organize a daily workload according to priorities
• Effective research skills and ability to meet up multiple deadlines in good timing