Personal Assistant / Office Assistant at OptiHuman Consulting Limited

Job Description

• We hope to fill the position below with exceptional talent with a proven record of successfully delivering on goals and suitable for our client’s business.

Specific Responsibilities

• Scheduling meetings and managing calendars
• Answering of phone calls and correspondence
• Organizing the office and assisting staff to optimize processes
• Sorting and distributing communications in a timely manner
• Plan travel, including flights, accommodation and ground transportation
• Acting as the contact person in handling clients inquiries, negotiating deals and business operations
• Providing global report on operations and processes
• Providing administrative and HR support to the business
• Collaborating with other departments to ensure compliance with established policies
• Creating and updating records, ensuring accuracy and validity of information
• Maintaining databases and filing systems.
• Resolving office-related malfunctions and respond to requests or issues
• Monitoring office supplies and ordering replacements.

Requirements

• The Ideal candidate should hold a Bachelor's degree in any related discipline.
• 3+ years experience as a Personal Assistant.
• Good communication skills.
• Knowledge of “back-office” computer systems (ERP software)
• Working knowledge of office equipment
• Thorough understanding of office management procedures
• Excellent organizational and time management skills
• Analytical abilities and aptitude in problem-solving
• Excellent written and verbal communication skills
• Proficiency in MS Office.