Personal Assistant at MELSW Limited

Job Summary

We are looking for a highly professional and experienced Personal Assistant to support a dynamic individual with multiple business ventures. The ideal candidate will have at least 5 years of experience in a similar role, demonstrate strong organizational and communication skills, and possess the confidence and discretion required to manage both business and personal matters efficiently.

This role demands a proactive, detail-oriented individual who can think ahead, anticipate needs, and serve as a dependable right hand to a busy executive.

Key Responsibilities

Executive Support

• Manage complex calendars and schedules across various business interests
• Coordinate meetings, prepare agendas, take minutes, and ensure timely follow-ups
• Oversee and prioritize email and communication workflows
• Conduct business-related research and prepare briefing documents and presentations
• Liaise with senior staff, partners, and stakeholders on behalf of the principal

Travel & Logistics

• Plan and coordinate domestic and international travel, including visa processing, accommodation, and detailed itineraries
• Ensure all logistics for meetings, events, and personal engagements are handled seamlessly

Business & Personal Administration

• Monitor tasks, deadlines, and project progress across multiple ventures
• Handle confidential documents with utmost discretion
• Assist with light bookkeeping, invoicing, and liaising with legal or finance teams
• Provide support in managing the principal’s personal obligations, including errands, appointments, and household coordination

Communication & Relationship Management

• Draft high-level correspondence and professional communication
• Serve as the first point of contact for external parties when necessary
• Build rapport with key clients, vendors, and service providers

Requirements

• Bachelor's degree in Business Administration, Communications, or a related field
• Minimum of 5 years’ experience in a similar high-level Personal or Executive Assistant role
• Excellent written and verbal communication skills
• Proven ability to manage multiple tasks and priorities under pressure
• High emotional intelligence and interpersonal skills
• Tech-savvy: proficient in Microsoft Office, Google Workspace, and digital tools for scheduling and coordination