Personal Assistant at MacTay Consulting

Responsibilities

• Act as the point of contact among executives, employees, clients and other external partners
• Providing administrative assistance, such as writing and editing e-mails, drafting offers, letters, drafting memos, and communications on the executive’s behalf
• File electronic documents using various software; maintain an office filing system for paper documents
• Facilitate executive communications by answering and directing phone calls to the correct party, taking messages, and distributing corporate correspondence appropriately
• Provide administrative support, perform office duties, such as admin duties, ordering supplies and managing a strictly confidential records database
• Organize corporate and personal events within and outside work premises, such as fundraisers, birthdays, funerals, exhibitions, seminars and sports get-together
• Plan and coordinate travel arrangements, prepare itineraries, plan logistics, and submit budget and expense reports
• Prepare and format internal and external documents, such as reports, memos, presentations, and invoice letters to be approved and used by executives as needed
• Acting as a virtual assistant, answering phone calls in a polite professional manner and welcoming visitors and identifying the purpose of their visit before directing them to the appropriate Executive.
• Supervise the work of staffas directed by executives to ensure a level of quality and professionalism in the office

Educational Qualification & Experience

• Bachelor's Degree in any course of study
• Minimum of 2 years of working experience as a Personal Assistant

Knowledge & Skills:

• Proficiency in Microsoft Office
• Effective communication and interpersonal skills
• Ability to keep confidential information