Personal Assistant and Office Administrator at Hreade

Directs and coordinates office services and related activities. Provides facility management support to the company by ensuring regular maintenance is carried out. Responsible for procurement of office supplies and inventory management. Provides HR administrative support and personal administrative support to the Managing Consultant.

ESSENTIAL JOB FUNCTIONS

 Administrative roles

• Supervises and coordinates overall administrative activities for the office,
• Identifying administrative policy documents needed by the company and developing such documents,
• Manages communication channels which includes telephone calls, andemails,
• Manages and coordinates procurement of office supplies,
• Prepares expense reports,
• Responsible for document filing and manages company’s database,
• Schedules meetings and manages appointments,
• Manages office assets and equipment including printers, generators, computers etc. and ensures maintenance checks are carried out when due;
• Plans company’s social activities and office relocation moves,
• Arranges business travel including transportation, accommodation and logistics for all employees,
• Manages petty cash for the office and itemizes all purchases,
• Performs general office duties such as photocopying, scanning, andprinting,
• Ensures all legal requirements are met and necessary statutory filings are completed,
• Carries out other relevant duties as directed.
• HR Administration
• Manages employees’ administrative requests such as time off, sick leave, pensions, HMOetc.
• Responsible for registering new hire under HMO scheme and preferred PFA,
• Coordinate onboarding process,
• Coordinates in-house learning and development program in line with HReade’s business strategy.
• Vendor Management
• Leads vendor selection process and negotiate contracts at cost effective rates;
• Maintains a database of existing and potential vendors and manages vendor relationships,
• Management of third-party contractors, vendor and service providers through development and negotiation of vendor contract and agreements with detailed terms of engagement and fees,
• Ensures all vendor agreements are signed and up to date,
• Undertakes annual vendor performance assessment for existing vendors as a prerequisite renewing contracts for the following year.

PA duties

• Runs personal errands for the managing consultant which includes purchases and organizing personal events if required.

EDUCATION:

• Minimum of a Bachelor’s degree in any field from a
• reputable and accredited University

TECHNICAL SKILLS:

• Technology savvy
• Proficiency in the use of Microsoft Office tools (Word, Excel, and Power Point)

SKILLS REQUIREMENTS:

• Presenting and Communicating Information
• Writing and Reporting
• Learning and Researching
• Working with People
• Analysing
• Planning and Organizing
• Adhering to principles and values
• Deciding and initiating actions
• Coping with pressures and setbacks
• Prioritizing

WORK EXPERIENCE:

• 1 - 3 years post NYSC experience as an administrator