Personal Assistant at Amy Consulting

Key Responsibilities

• Providing day-to-day support to the CEO by confirming the day’s priorities, clarifying assignments, and resolving open issues.
• Ensuring the CEO is organized, on-time, and well prepared for activities and tasks ahead.
• Maintaining the CEO’s calendar and appointment schedule by planning and scheduling meetings, conferences, and teleconferences.
• Assisting with preparations for meetings, and / or representing the CEO at meetings in his absence.
• Accurately recording minutes from meetings and following up with meeting participants.
• Preparing and retrieving corporate records, documents, and reports on behalf of the CEO.
• Researching and preparing data and documents for review and presentation to the CEO.
• Drafting letters and documents and initiating communications on the CEO’s behalf.
• Making travel and accommodation arrangements and managing travel itinerary on the CEO’s behalf.
• Functioning as a virtual assistant.
• Opening, sorting and distributing incoming emails, and other correspondence on behalf of the CEO.
• Providing general administrative support to the CEO.

Qualification and Experience Required

• First degree in any field.
• Minimum of 3 years similar experience.

Required Competencies and Skills

• In-depth understanding of entire MS Office suite.
• Ability to organise a daily workload by priorities.
• Ability to meet deadlines in a fast-paced quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Verbal and written communications skills.
• Ability to maintain confidentiality and professionalism.