Personal Assistant at Abuja Clinics

Key Responsibilities

• Manage and maintain CEO’s diary and email account
• Filter emails, highlight urgent correspondence and save attachments.
• Ensure busy diary commitments, papers and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers.
• Conduct weekly diary meetings with the CEO to discuss upcoming engagements, invitations and other requests.
• Schedule on behalf of the CEO meetings between him and his direct reports and the committees and group to which he is a member.
• Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the CEO to match his requirements.
• Filter general information, queries, phone calls and invitations to the CEO by redirecting or taking forward such contact as appropriate.
• Manage the process of calling for briefing on behalf of the CEO from start to finish, ensuring that he/she is fully prepared for all arrangements.
• Keep and maintain an accurate record of papers and electronic correspondence on behalf of the CEO.
• Prepare correspondence on behalf of the CEO including the drafting of general replies.
• Minute general meetings as required and complete research on behalf of the CEO.
• File management.
• Provide a service that is in line with the CEO’s work habits and references and ensure guest meetings with the CEO are well taken care of.
• Type medical reports done by doctors.
• Manage all administrative mobile telephone.
• Manage stationery requisitions.
• Any other duty as assigned and in line with the attached protocol.

Qualification

• A degree in Secretarial Studies or Office Technology & Management.