Payroll Officer at PPC Limited

Job Description

• Process monthly payroll accurately and on time for all employees, including full-time, part-time, and contract staff.
• Collect, verify, and reconcile attendance, overtime, and leave records from HR and line managers before payroll runs.
• Calculate and process statutory deductions, including PAYE (Personal Income Tax), pension contributions, National Housing Fund (NHF), and other applicable levies.
• Ensure timely remittance of all statutory deductions to relevant government agencies (PENCOM, NHF, NSITF, etc.) within stipulated deadlines.
• Maintain accurate and up-to-date payroll records, employee salary data, and deduction schedules in the HRIS or payroll software.
• Prepare and distribute pay-slips to all employees every pay cycle.
• Handle payroll queries from employees professionally and resolve discrepancies promptly.
• Prepare monthly, quarterly, and annual payroll reports for management and finance review.
• Support internal and external payroll audits by providing accurate records and documentation.
• Monitor and implement updates to payroll processes in response to changes in tax laws, pension regulations, and minimum wage legislation.
• Coordinate with HR on new hires, exits, promotions, salary adjustments, and other changes that affect payroll.
• Ensure strict confidentiality of all payroll information and employee financial data.
• Assist in the preparation of annual tax returns and other statutory filings related to employee compensation.
• Continuously identify opportunities to improve payroll processes and controls.

Job Specifications

• Education: Bachelor's degree in Accounting, Finance, Human Resources Management, Business Administration, or a related field.
• Professional Qualification: Professional certification in HR or payroll management is an added advantage (e.g., CIPM, ICAN, ACCA, SHRM).

Experience:

• Minimum 4 years of hands-on payroll processing experience.
• Experience working with payroll software.
• Demonstrable experience handling statutory remittances (PAYE, pension, NHF).
• Experience preparing payroll reports and reconciling with general ledger.

Key Competencies Requirement:

• Advanced proficiency in Microsoft Excel (VLOOKUP, pivot tables, data analysis).
• Sound knowledge of Nigerian labor laws and tax regulations (PITA, Pension Reform Act).
• Understanding of payroll accounting principles.
• Knowledge of statutory deduction calculations and filing processes.
• Familiarity with HR information systems and data management.
• Ability to generate and interpret payroll reports and financial data.
• Understanding of data protection principles as they relate to employee information (NDPA compliance.

Behavioral:

• Collaborative team player with a proactive attitude.
• High Emotional Intelligence.
• High level of integrity and ethical conduct.
• Methodical and process-oriented approach to work.
• Self-motivated with minimal need for supervision.