Payables Officer at Aluko & Oyebode

JOB SUMMARY

• The Payables Officer is responsible for processing vendor invoices, staff reimbursements, and client-related expenses accurately and on time. The role includes verifying invoices, posting payments, handling Withholding Tax (WHT) deductions, and reconciling partner and staff expenses. Additionally, the officer ensures proper documentation for client billings and maintains compliance with approved accounting procedures.

KEY RESPONSIBILITIES

Operational & Capital Expenditure:

• Review vendor’s invoices for accuracy and completeness and input into the system in line with accounting treatment approved by management.
• Ensure all payment transactions are posted (Local & Foreign currencies) in a timely manner.
• Ensure all WHT deducted from the payment transactions are accurately posted.
• Monthly preparation of the WHT schedule.
• Ensure all Partners’ USD Visa card transactions are accurately posted in a timely manner.
• Ensure remittance advice is sent out to vendors and staff.
• Prepares and ensure reconciliation of the monthly MTN staff usage report is carried out on a timely basis in line with the process.
• Carry out any other tasks as assigned by the Payables Accountant.

Client Expenses:

• Provide Lawyers with all receipts and proofs required by the client in line with the letter of engagement for billings.
• Ensure printing cost are accurately posted against the respective clients’ matter ledger.
• Ensure all client related expenses are posted in a timely manner.

EDUCATIONAL QUALIFICATION

• Bachelor’s degree in accounting, Finance, or a related field.
• ACA/ACCA Qualified or partly qualified will be an added advantage.

SKILLS / KNOWLEDGE REQUIREMENTS

• Minimum of three (3) years cognizant experience in account payable and finance
• Strong understanding of accounts payable processes and principles.
• Effective written and verbal communication skills to liaise with vendors and internal stakeholders.
• Proficient in using accounting software and Microsoft Office Suite.
• Ability to identify and resolve issues related to accounts payable processes.
• High ethical standards and integrity in handling confidential financial information.
• Ability to work collaboratively with other members of the finance team and cross-functional departments.