Parts Administrator at Mantrac Nigeria Ltd

SUMMARY OF RESPONSIBILITIES

Primarily responsible for the administration of parts activities in all branches. Handle workshop parts requirements and management of available parts to satisfy customer orders.

MAIN FUNCTIONS

• Responsible for processing workshop orders and advising both warehouse and workshop for necessary action.
• Ensure regular contact with all cost center managers in service department to improve parts availability.
• Responsible for managing allocated parts and ensuring they are supplied to the right customer.
• Ensure that all completed and allocated parts on MANPRO are issued/invoiced within 10 days or else reverse back to stock.
• Responsible for daily check of ACTIVE ORDERS on the MANPRO for appropriate action.
• Maintain and fill all backorder orders through parts availability with the use option PA51/PA52.
• Follow up with logistic for IBT receipting to reduce Lead Time.
• Follow up with the hose specialist and warehouse supervisor for quick assembling and receipting of hoses.
• Follow up on service department to close WIP over aged jobs and review all outstanding parts for service jobs to improve parts supply Lead-time.
• Liaise with order fulfillment team to advice service department of their backorder parts.
• Run customer orders report for oversea shipment and use it to issue out newly receipted parts.
• Prepare report for aged customer orders and WIP for respective branches.
• Prepare/make reports as it relates to Parts Admin to PI&OFM
• Work closely with the Inventory and OF team to handle ‘inactive” inventory items accordingly.
• Coordinate use of bulk purchase programs for customer orders.
• Assist in REMAN core returns process.
• Handle allocation, de-allocation, and amendment of parts orders when required.
• Monitor due/overdue parts orders and close all empty ref/orders.
• Assist in kitting of parts e.g. Preventive Maintenance kits, gasket kits, shell kits.
• Advice concerned on replaced part numbers and update Manpro accordingly.
• Carryout any other job assigned by the Parts Inventory & Order Fulfillment Manager.