Partnership Officer at Norwegian Refugee Council (NRC)

Generic Responsibilities:

• Ensure compliance with NRC policies, tools, manuals, and guidelines (for both sub grants and partnerships).
• Maintain oversight and maintenance of PCM processes and sub grants management tools, including organizing sub grants meetings, filing, project monitoring, and ensuring donor requirements and deadlines are met.
• Maintain NRC’s subgrants and partnerships archiving system and ensure timely archiving of key documents.
• Assist in partner proposal development and reporting processes in line with deadlines and ensuring quality deliverables.
• Support partnership management procedures, including due diligence, monitoring compliance with contractual obligations, and tracking partner reporting deadlines.
• Perform other tasks as requested by the Partnerships Manager.

Specifice Responsibilities:

Partnership Liaison 

• Support pre-award due diligence of potential partners.
• Liaise with local authorities as needed throughout partner selection process
• Assist Partnerships team in partner selection process by drafting Request for Application documents, performing an initial assessment of partners proposals, arranging selection committee meetings, and recording meeting notes and pre-award due diligence process.
• Support in developing and updating the tracking tools and templates for effective partnership management
• Review partner budgets and ensure that the budget costs are justified and aligned with program activities
• Support positive and productive relations with selected NNGOs across the country.

Coordination

• Coordinate with the Finance team to ensure partners' liquidity and advances for the smooth running of partners' financial reporting
• Maintain effective coordination with the program colleagues to track partner’s program activities
• Ensure that timely and reliable sub-grants administration support is provided to all units within the office
• Maintain regular and effective coordination with partner organizations to ensure smooth implementation of project activities and closeout.nor compliance.
• Monitor sub-grant compliance of partner organizations with NRC & Donors rule & regulations

Capacity Assessments and Capacity Development

• Support Specialists in capacity assessment of partners and the design of capacity development plans
• Support the development of relevant and high-quality capacity development materials including editing, formatting, and dissemination
• Support Specialists on drafting global organization policies & processes adapted to “Country” context for partners
• Lead on planning and support delivery of all capacity building trainings including liaising with participants before, during, and after the trainings
• Lead on administrative arrangements for trainings and workshops including venue, accommodation, and transport
• Print and collate all training materials and support materials
• Provide support for online and face to face training, including technical support for online learning events
• Procurement of supplies for all capacity building activities.

Qualifications

• Bachelor's degree in a relevant field,.
• A minimum of 2 years of experience in an NGO in a similar role, including proposal development, reporting, partnerships/grant management.
• At least one year of experience with an INGO, preferably in grant or partnership related roles.
• Knowledge of NGO operations and the dynamics of the humanitarian sector.
• Flexibility to travel frequently within the country.
• Knowledge of regulations, procedures, and requirements of major donors (UN, ECHO, USG, NFMA, SIDA, etc.).
• Proven ability to produce high-quality reports and proposals.
• Proven experience in capacity building or training.
• Excellent organizational skills, with the ability to prioritize tasks and pay attention to detail.
• Strong communication, interpersonal, and organizational skills, with problem-solving abilities.
• Good command of spoken and written English.
• Proficiency in MS Office applications, particularly Microsoft Excel, Word, PowerPoint, Outlook, etc