Organizational Support Intern at Discovery Cycle Professionals

RESPONSIBILITIES:

• Act as the point of contact between the manager and internal/external clients
• Screen, direct phone calls and distribute correspondence
• Extensively manage e-mails including checking incoming/outgoing emails and following up as necessary
• Respond accurately to internal and external information requests
• Schedule and coordinate appointments and meetings
• Source office supplies
• Prepare reports and documentation for meetings and appointments
• Devise and maintain office filing system
• Organize travel arrangements, booking flights, accommodation, logistics
• Taking notes and writing minutes during meetings
• Assist with other ad-hoc administrative and project requirements as needed
• Creation, upkeep and maintenance of an accurate record keeping,  filing and retrieval process
•  Preparing communications on behalf of a manager
• Conducting or preparing any research that the reporting manager may require

JOB SPECIFICATION AND SKILLS REQUIRED

• Bachelor’s degree or HND in Business Management, Economics or related field
• Previous working experience as a Personal Assistant or Organizational Support Officer for a minimum of two (2) years
• In-depth knowledge of office management systems and procedures
• Discretion and confidentiality
• Flexibility and adaptability
• Outstanding organizational and time management skills
• Ability to multitask and prioritize daily workload
• Excellent communications and interpersonal skills
• Tech-savvy and experience with word processing
•  Active listening and good communication skills
•  Proactive approach to problem-solving
• Proficient in computer technology especially Microsoft Office applications
• Strong customer service and social skills
• Follows instructions clearly and accurately within a timely fashion
• Proactive and enthusiastic about delivering positive results
• Able to sit, walk, stand for long hours at a time