Operations Project Coordinator at Tincan Island Container Terminal

Roles and Responsibilities
Project Coordination & Implementation:

• Coordinate operational aspects of projects affecting terminal operations, infrastructure, equipment deployment, or systems
• Track project timelines, deliverables, and milestones to ensure timely execution
• Support project planning, implementation, testing, and operational rollout
• Ensure that operational requirements are clearly defined and integrated into project plans.

Operations Representation in Projects:

• Act as the Operations Department’s lead representative on the full spectrum of projects with operational impact
• Provide operational insights and recommendations during project design and implementation phases
• Ensure projects align with operational workflows, safety requirements, and productivity goals
• Represent operational interests during cross-functional project meetings.

Stakeholder Coordination:

• Liaise with internal teams including Planning, Yard Operations, Ship-side Operations and other Departments
• Coordinate with external vendors, contractors, and consultants where projects involve operational components
• Facilitate communication between project teams and operational units.

Process Improvement & Optimization:

• Evaluate potential operational impact of proposed projects and initiatives
• Identify risks to ongoing operations and propose mitigation measures
• Support operational readiness for new infrastructure, equipment, or systems introduced through projects
• Identify opportunities for operational improvements through projects and initiatives
• Support implementation of process optimization initiatives within terminal operations
• Monitor post-project operational performance and recommend adjustments where necessary.

Monitoring & Reporting:

• Maintain project documentation, action trackers, and status reports
• Provide regular updates to Operations Management on project progress and operational implications
• Track operational KPIs affected by project implementation
• Support operational testing of new systems, equipment, or processes
• Coordinate operational training and handover during project implementation
• Ensure smooth transition from project implementation to operational integration.

Other Responsibilities:

• Perform other operations-related coordination tasks as assigned by the Line Manager.

Minimum Educational Qualifications / Certifications / Years of Experience

• Bachelor’s Degree in Maritime Studies, Logistics, Engineering, Business Administration, or related fields
• Minimum of 5 years experience in port/terminal operations, logistics, or operational project coordination.
• Project management training or certification (e.g., PMP, PRINCE2) is an advantage.

Skills and Competency Requirements:

• Knowledge of project coordination and implementation processes
• Ability to analyze operational workflows and identify improvement opportunities
• Strong understanding of port/terminal operations
• Proficiency in project tracking tools and operational reporting
• Strong coordination and stakeholder management skills
• Excellent communication and presentation skills
• Strong analytical and problem solving ability
• Ability to manage multiple projects simultaneously
• High attention to detail and organizational skills.