Operations Officer at The People Practice

Responsibilities

Operations Coordination

• Prepare Company’s Monthly Ledger; Interact with the External Auditing Team for the Preparation of the Annual Audited Account
• Provide basic financial support, including tracking project expenses and reconciling operational costs.
• Support leadership in planning, scheduling, and resource allocation for ongoing projects.
• Maintain and improve standard operating procedures (SOPs) for ongoing projects.

Administrative & Office Management

• Supervise or coordinate administrative staff, ensuring efficient document control and office operations.
• Prepare and manage reports, presentations, and correspondence for management and clients.
• Support invoicing, expense tracking, and coordination with the finance department. Maintain project databases, records, and shared drives to ensure accurate and accessible information.

Project & Client Support

• Serve as a key point of contact for clients regarding scheduling, documentation, and logistics.
• Coordinate meetings, prepare agendas, and follow up on action items.
• Assist project managers with contract tracking, proposal development, and reporting requirements.
• Manage communication between internal teams, subcontractors, and partners to ensure alignment.

Compliance & Quality Oversight

• Ensure all project documentation meets internal quality standards and client requirements.
• Support compliance with company policies, safety standards, and renewable energy regulations.
• Track and organize required permits, certifications, and other regulatory documents.

Qualifications

• Bachelor’s degree in Business Administration, Operations Management, Environmental Studies, or related field.
• Equivalent work experience in office or project operations may substitute for formal education.
• 3–4 years of experience in operations, administrative management, or project coordination, preferably within consulting, construction, or Engineering fields.
• Proven ability to manage multiple priorities and coordinate cross-functional teams.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and project tracking tools
• Familiarity with invoicing, scheduling, and reporting processes.
• Knowledge of renewable energy project workflows (a plus but not required).

Must have skills

• Strong organizational and time management skills with high attention to detail.
• Excellent written and verbal communication abilities.
• Collaborative team player with strong problem-solving and interpersonal skills.