Operations Officer at Sylvastar Group

Job Summary

• The Operations Officer is responsible for overseeing the efficient management of company facilities, assets, vehicles, operational resources, and support personnel.
• The role ensures that all operational activities are properly coordinated, maintained, documented, and executed in line with company standards to support smooth business operations.

Key Responsibilities
Vehicle Management:

• Oversee the maintenance, servicing, and proper utilization of all company vehicles.
• Coordinate and supervise vehicle repairs, maintenance schedules, and inspections.
• Maintain accurate records of vehicle servicing, repairs, insurance, licenses, and related documentation.

Facility and Asset Management:

• Manage and monitor all company assets, office facilities, equipment, and operational resources.
• Ensure proper maintenance, functionality, and security of company facilities.
• Coordinate facility repairs, renovations, and maintenance activities as required.

Inspection Coordination:

• Coordinate and supervise client site inspections.
• Schedule inspection activities and ensure timely execution.
• Maintain accurate documentation, filing, and record-keeping of all inspection reports and forms.

Resource Monitoring:

• Monitor and manage diesel consumption, electricity usage, water supply, and other facility-related resources.
• Implement measures to ensure cost-effective utilization of company resources.
• Prepare periodic reports on resource usage and operational expenditures.

Personnel Supervision:

• Supervise company drivers, artisans, cleaners, security personnel, and other support staff.
• Monitor staff performance and ensure compliance with company policies and operational procedures.
• Coordinate work schedules and assignments for support personnel.

Operational Support:

• Ensure the availability and functionality of all operational tools and resources required for business activities.
• Identify operational challenges and recommend practical solutions for improvement.
• Support management in implementing operational policies and procedures.

Reporting and Documentation:

• Maintain accurate operational records and reports.
• Prepare periodic reports on facility management, asset utilization, vehicle maintenance, inspections, and operational activities.
• Ensure proper filing and retrieval of operational documents.

Other Duties:

• Carry out any other duties, responsibilities, or assignments as may be delegated by Management from time to time.

Key Performance Indicators (KPIs)

• Timely servicing and maintenance of company vehicles.
• Effective management and utilization of company assets and facilities.
• Proper documentation and filing of operational records.
• Reduction in operational downtime and maintenance delays.
• Efficient management of facility resources and operational costs.
• Timely completion of inspections and operational assignments.

Qualifications and Requirements

• Bachelor's Degree or HND in Business Administration, Operations Management, Engineering, Logistics, or a related field.
• 2–3 years of relevant experience in operations, facility management, logistics, or administration.
• Strong organizational, supervisory, and problem-solving skills.
• Proficiency in Microsoft Office Suite and report writing.
• Excellent communication and interpersonal skills.
• Ability to work independently and manage multiple tasks effectively