Operations Officer at Pruvia Integrated Limited

Key Responsibilities
Administrative Support:

• Manage the Director's calendar, appointments, and meeting schedules.
• Organize travel arrangements, accommodation, and itineraries.
• Prepare correspondence, reports, presentations, and meeting agendas.
• Maintain confidential files, records, and documents.
• Handle incoming calls, emails, and other communications.

Sales Support:

• Assist in preparing sales reports, forecasts, and performance summaries.
• Maintain customer databases and sales records.
• Coordinate sales meetings, presentations, and client visits.
• Track sales targets and compile data for management review.
• Support the preparation of proposals, quotations, and contracts.

Marketing Support:

• Assist with planning and coordinating marketing campaigns and events.
• Monitor marketing activities and compile campaign performance reports.
• Coordinate with advertising agencies, vendors, and partners.
• Help prepare marketing materials, brochures, newsletters, and presentations.
• Maintain marketing calendars and project schedules.

Coordination and Communication:

• Serve as a liaison between the Director and sales/marketing departments.
• Coordinate communication with clients, customers, and business partners.
• Follow up on action items arising from meetings.
• Ensure timely distribution of information and reports.

Meeting and Event Management:

• Schedule and coordinate departmental meetings.
• Take minutes and prepare meeting summaries.
• Organize conferences, trade shows, exhibitions, and promotional events.
• Manage logistics for sales and marketing activities.

Data Management and Reporting:

• Collect, analyze, and organize sales and marketing data.
• Prepare periodic reports and dashboards.
• Monitor budgets and track departmental expenses.
• Ensure accurate record-keeping and documentation

Office and Project Administration:

• Manage office supplies and administrative resources.
• Assist with departmental projects and special assignments.
• Monitor deadlines and ensure timely completion of tasks.
• Support process improvements and administrative efficiency.

Requirements

• Bachelor's Degree (B.Sc.) in any Social Science discipline or a related field.
• Minimum of 3 to 5 years of proven experience in an Operations Management, Administrative, or Office Management role.
• Possession of an MBA, M.Sc., or relevant professional certification will be an added advantage.
• The candidate must be from a non-Igbo-speaking tribe.
• Strong knowledge of office administration, operations management, and business support functions.
• Proven ability to coordinate daily operations, manage administrative processes, and ensure organizational efficiency.
• Excellent leadership, organizational, and problem-solving skills.
• Strong communication and interpersonal skills with the ability to interact effectively with clients, management, and staff.
• High level of integrity, professionalism, and ability to maintain confidentiality.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other business management tools.
• Ability to work under pressure, manage multiple tasks, and meet deadlines with minimal supervision.
• Strong analytical and decision-making skills with attention to detail

Key Skills Required:

• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Attention to detail and accuracy.
• Ability to handle confidential information.
• Multitasking and problem-solving skills.
• Basic knowledge of sales and marketing processes.