Operations Coordinator at TechnoServe

Job Summary:

TechnoServe seeks a highly organized, detail-oriented professional to oversee office management, administrative and logistics functions for TechnoServe Nigeria’s country office. The role is a critical function of the office and ensures smooth office operations at all times.

Program/Practice/Department Overview:

The Operations coordinator will be part of the Finance and Operations department to support activities across TNS Nigeria.

Primary Functions & Responsibilities:

• Facilitates procurement processes for projects as assigned and following set procurement policy and procedures. Initiates and facilitate shared office procurements
• Coordinates international and domestic travel requests for all staff.
• Process all visa and work permit requests for staff in compliance with host Country guidelines.
• Maintain office inventory and regularly update inventory records.
• Coordinate activities for the following positions: Drivers, Cleaner and Admin intern.
• Coordinates vendor management and database maintenance
• Coordinates and maintains all aspects of fleet and logistics management.
• Coordinates the office and its facilities including utilities such diesel, generator maintenance, electricity and regulators
• Coordinates staff meetings, prepares and disseminates meeting agendas and briefing notes.
• Assists the Finance and Operations Manager in coordinating in-Country information technology support.
• Works closely with Country Safety and Security Focal point in coordinating the Country safety and security tasks.
• Coordinates the maintenance and cleaning of the office space regularly.
• Assumes responsibility for document filing and develops office administrative procedures.
• Drafts correspondence including reports, processes and other administrative documents.
• Executes monthly purchases and manages office petty cash.

Basic Qualifications:

These are the requirements that any qualified candidate must meet. Typically includes:

• Bachelor’s degree in business administration or other relevant social sciences related field plus 1 year experience in an administrative / office management role, with responsibilities related to procurement preferably with an international NGO.
• Alternatively, 2 years of work experience in an administrative / office management role, with responsibilities related to procurement preferably with an international NGO.
• Fluency in English
• Effective oral and written communication skills, and ability to work independently on multiple tasks simultaneously
• Strong interpersonal, organizational and communications skills
• Experience with relevant software packages, including Microsoft Office Suite
• Ability to travel on occasion

Travel: Occasionally

Knowledge, Skills and Abilities:

• This section should highlight the competencies that would make a candidate successful in the role such as
• High Professional work ethic and integrity.
• Ability to reason objectively, clear strong and strategic communication skills.
• Good interpersonal and public relations skills.
• Strong operational, analytical and management skills.
• Ability to multitask competing priorities with minimal supervision.
• Ability to work both as a team lead and a team member.