Reports To: Executive Director
Supervisors: Finance, Procurement, and Logistics teams
Job Summary:
The Operations and Compliance Coordinator will oversee NADA’s operations and lead the Finance and Procurement/Logistics departments. The role ensures sound financial management, efficient supply chain and logistics systems, and full compliance with donor and regulatory requirements, keeping the organization audit-ready at all times.
Key Responsibilities:
Operations and Compliance
- Coordinate daily office and program operations, ensuring efficient workflows and timely support to program teams
- Ensure compliance with donor requirements, grant agreements, Nigerian regulations and NADA policies
- Develop, review, and enforce policies, SOPs, and internal controls across all departments
- Conduct periodic compliance checks and risk reviews; report gaps with corrective action plans
- Coordinate with external auditors, regulators, donors and partners, and lead audit preparation and responses
- Maintain accurate records and audit-ready documentation; track contracts, agreements and reporting deadlines
Finance
- Supervise the finance team and oversee day-to-day financial management, bookkeeping and accounting records
- Oversee budgeting, budget monitoring and expenditure control in line with donor budgets and rules
- Review payment requests, payroll, cash and bank management, and ensure proper approvals and supporting documents
- Ensure timely and accurate financial reports for management, the board and donors
- Support grant financial management, including budget-versus-actual analysis and donor financial reporting
Procurement and Logistics
- Supervise the procurement and logistics team and ensure procurement follows donor rules and NADA procurement policy
- Oversee vendor selection, contracting, deliveries and goods-received processes
- Oversee transport and fleet operations, inventory, warehousing and the asset register
- Coordinate logistics for program activities, field visits, trainings and events
Leadership
- Supervise, mentor and appraise department staff, and train staff on policies, SOPs and compliance standards
- Support safeguarding, anti-fraud, anti-corruption and conflict-of-interest practices across the organisation
- Prepare consolidated operational, financial and compliance reports for senior management and donors
Qualifications:
- Bachelor’s degree in Accounting, Finance, Business Administration, Public Administration, Logistics and Supply Chain Management or a related field; a Master’s degree is an added advantage
- 5–7 years’ progressive experience in operations, finance, procurement or compliance, including at least 2 years in a supervisory role, preferably in an NGO or development setting
- Strong knowledge of donor financial, procurement and compliance standards (e.g. NHF, USAID, FCDO, EU, UN agencies and INGOs)
- Proven experience in budget management, financial reporting and internal controls
- Good knowledge of accounting software and strong Microsoft Office skills, especially Excel
- Strong leadership, communication and organisational skills
- High integrity, attention to detail and ability to work under pressure and meet deadlines
Added Advantage
- Professional certification in accounting, compliance, procurement or project management (e.g. ICAN, ANAN, ACCA, CIPS, PMP)
- Experience managing donor-funded projects and audits
- Willingness to travel to project locations when required
CONTACTS/KEY RELATIONSHIPS
Internal: Executive Director, Chief of Operations, Project Coordinator, Program Manager, Finance Officer, Finance Coordinator, Procurement/Logistics Officer, Project Officer, HR/Admin Coordinator and HR/Admin Officer.
External: Consortium implementing partners, stakeholders, beneficiaries (community and LGAs)
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