Office Secretary/Personal Assistant at Ascentech Services Limited

Job Summary:

We are seeking a highly organized, proactive, and detail-oriented Office Secretary / Personal Assistant to support our daily office operations and provide personal administrative support to senior management. The ideal candidate will manage schedules, handle communication, coordinate meetings, and ensure smooth office functioning while maintaining confidentiality and professionalism.

Key Responsibilities:

• Manage the executive’s calendar, schedule meetings, appointments, and travel arrangements.
• Act as the first point of contact between the executive and internal/external stakeholders
• Handle correspondence (emails, phone calls, memos) and draft responses as necessary.
• Maintain office files, records, and databases with confidentiality.
• Prepare reports, presentations, and other documents as requested.
• Organize and coordinate office administrative activities and ensure smooth operations.
• Monitor and order office supplies and manage inventory.
• Take meeting minutes and follow up on action items.
• Perform general clerical duties including filing, photocopying, and data entry.

Requirements:

• Bachelor\'s degree Humanities, Office Management, or related field
• Minimum of 3 years experience as a Secretary, Personal Assistant, or similar administrative role.
• Strong organizational and multitasking skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to maintain confidentiality and discretion at all times.
• Strong interpersonal skills and a professional demeanor.
• Experience working in a fast-paced or corporate environment.