Office Manager & Executive Assistant at Khenpro Global Services

Job Summary

• The Office Manager & Executive Assistant will provide high-level administrative support to executive leadership while ensuring the smooth and efficient running of office operations.
• The ideal candidate is highly organised, discreet, proactive, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Manage executive calendars, appointments, meetings, and correspondence.
• Coordinate travel arrangements and prepare meeting documentation.
• Record and distribute meeting minutes and track action items.
• Oversee daily office administration, utilities, supplies, and vendor relationships.
• Maintain petty cash records and support basic bookkeeping activities.
• Monitor staff attendance and administrative compliance.
• Facilitate communication and coordination across departments.
• Support the implementation of internal administrative processes and controls.

Requirements

• Bachelor's Degree or HND in Business Administration, Secretarial Studies, International Relations, or a related discipline.
• 2–4 years' experience in executive assistance or office administration.
• Proficiency in Google Workspace and project management tools.
• Strong written and verbal communication skills.
• High level of professionalism, confidentiality, and emotional intelligence.

Key Competencies:

• Organisation and Planning
• Attention to Detail
• Time Management
• Confidentiality and Integrity
• Communication Skills
• Problem-Solving.