Office Clerk at Pruvia Integrated Limited

Job brief

• We are looking for a competent Office Clerk to perform various administrative and clerical tasks in support to our office administrative running. You will undertake a variety of activities in the office ranging from filing and answering the phone to basic bookkeeping.

Responsibilities

• Maintain files and records so they remain updated and easily accessible
• Sort and distribute incoming mail and prepare outgoing mail (envelopes, packages, etc.)
• Answer the phone to take messages or redirect calls to appropriate colleagues
• Utilize office appliances such as photocopier, printers etc. and computers for word processing, spreadsheet creation etc.
• Undertake basic bookkeeping tasks and issue invoices, checks etc.
• Take minutes of meetings and dictations
• Assist in office management and organization procedures
• Monitor stocks of office supplies (paper clips, stationery etc.) and report when there are shortages
• Assist in making travel arrangements and booking venues for conferences and events
• Perform other office duties as assigned

Requirements and skills

• Must possess Bsc/HND in relevant field.
• Minimum of 2 years Proven experience as office clerk or other clerical position
• Familiarity with office procedures and basic accounting principles
• Working knowledge of office devices and processes
• A fast typist with knowledge in stenography and taking dictations
• Very good knowledge of MS Office and suits.
• Excellent communication skills
• Very good organizational and multi-tasking abilities