Office Cleaner at Pathfinder International

Purpose of Assignment

The main purpose of engaging the office cleaner for Kaduna office is to get somebody that would perform the duty of cleaning the office and its environment. The primary responsibility of office cleaner is to maintain a clean, hygienic, and comfortable workplace environment. This includes mopping, sweeping, dusting, vacuuming, and other custodial duties. Performing various cleaning and maintenance tasks that ensure a neat and organized workspace for employees.

Assignment Title: Office Cleaner for Pathfinder International Office. 

Location of Assignment: Kaduna, Kaduna State.  

Program: Finance and Administration

Dates of Assignment: May 2025 to September 2026

Description of Assignment: 

• Clean workspaces, common areas, offices, hallways, and bathrooms 
• Sweep, mop, and buff hardwood floors as needed 
• Vacuum carpeted areas and furniture 
• Dust and polish various surfaces 
• Restock bathrooms with supplies 
• Empty trash bins 
• Keep track of cleaning schedule

Reporting and Documentation:

• Time sheet templet: Duly filled and signed daily sheet templet must be submitted to Finance and Admin department at the end of each month. 
• Service completion form: Duly filled and signed service completion form must be submitted to finance and admin department at the end of each month.

Location of the Office: ü No 26 Kanta Road off Independence Way Kaduna, Kaduna State.

Number of Cleaning Personal Needed: 

Pathfinder International wants to engage one (1) office cleaner for office cleaning and maintaining the environmental hygiene of Kaduna office, Kaduna. 

Eligibility/Scoring criteria:

• Evidence of relevant experience in office cleaning – 30% 
• Minimum of SSCE, OND or equivalent – 50%
• Ability to communicate in English, Hausa or any other local language. – 20%

Payment Terms

We anticipate entering into a fixed price agreement with the selected service provider. Payments will be made according to deliverables upon receipt of services. 

Evaluation Criteria 

In evaluating the proposals, Pathfinder International will seek the best value for money rather than the lowest priced proposal. Pathfinder will use a two-stage selection procedure: 

The first stage will evaluate the Technical Proposal. 

• The second stage will evaluate the Cost Proposal for proposals that pass the Technical Proposal evaluation.

If at any time prior to awarding Pathfinder deems there to be a need for a significant modification to the terms and conditions of this RFP, Pathfinder will issue such a modification as a written RFP amendment to all competing bidders. No oral statement of any person in any manner is deemed to modify or otherwise affect any RFP term or condition, and no bidder shall rely on any such statement. Such amendments are the exclusive method for this purpose. 

Pathfinder is not bound to accept the lowest or any proposal and reserves the right to accept any proposal in whole or in part and to reject any or all proposals.

Pathfinder shall not be legally bound by any award notice issued for this RFP until a contract is duly signed and executed with the winning Bidder.

The evaluator will tally all the individual scores for each section and calculate the average score. The total average scores will be added to obtain the total points achieved by the individual supplier. If the total number points meet or exceed the threshold established in the evaluation methodology, the supplier’s cost proposal will be eligible for consideration.

The score for the cost proposal will be calculated in the following manner:

• Cost Evaluation: This will be carried out on proposals that passed the technical evaluation. The calculation for the cost evaluation is given below:
• Sc = 100xFM/F, in which Sc is the cost proposal score, Fm is the lowest cost and F the cost of the proposal under consideration. The lowest cost proposal receives the full 100 points.
• The total score using the technical and cost proposal scores attained by each proposal. The formula is TS= St x 0.7 + Sc x 0.3. Technical Proposal is worth 70% and Cost Proposal 30%, whereas.
• TS, is the total score of the proposal under consideration. 
• St- is the technical proposal score of the proposal under considerations. 
• Sc- is the cost proposal score of the proposal under consideration.

Terms

Pathfinder reserves the right to cancel this solicitation at any point and is under no obligation to issue a subcontract as a result of this solicitation.

Pathfinder will not reimburse any expenses related to the preparation of any proposal related materials or delivery.

Confidentiality

As a part of the process, Pathfinder International may be providing confidential information. Consequently, suppliers must complete a Confidentiality/ Non-Disclosure Agreement. See Annex B

Agreement

Any resulting contract will be subject to the terms and conditions contained in the annex. See Annex C