Office Assistant at Rolan Foundation

Job Summary

• The Office Assistant supports the daily operations of the office by performing essential administrative and clerical tasks.
• This role is responsible for maintaining a clean, organized, and efficient work environment, assisting with document management, and providing general support to ensure smooth office functionality.

Key Responsibilities
Administrative Support:

• Greet and assist visitors, ensuring a welcoming and professional environment.
• Assist in preparing and organizing office documents, forms, and reports as directed by the Administrative Officer.

Office Maintenance:

• Maintain the cleanliness and organization of the office.
• Monitor office supplies inventory and assist in reordering as necessary.
• Ensure office equipmen is functional; report any issues to the Administrative Officer.
• Assist with setting up meeting rooms and organizing refreshments for office events.

Document and File Management

• Assist in maintaining physical and digital filing systems, ensuring information is organized and accessible.
• Organize and archive documents as required for easy retrieval.

General Support:

• Assist team members with errands, such as photocopying, mailing, and other office-related tasks.
• Coordinate with vendors, service providers, and maintenance personnel as directed.
• Support other departments with minor tasks and projects, ensuring smooth operations across the office.

Requirements and Qualifications

• High School Certificate or equivalent.
• Prior experience in an office setting is a plus.
• Proficient in basic computer skills, including Microsoft Office (Word, Excel, Outlook).
• Strong organizational and multitasking skills.
• Good communication skills and a customer-service-oriented attitude.
• Ability to work both independently and as part of a team.