Office Administrator at BU Power Limited

Job Summary

• Ensure the organization runs smoothly through an efficient planning, implementation, and supervision system.
• To serve as a backstop for the COO in the overall administrative role.

Job Description

• Plan, implement, and coordinate functions related to general administrative support, facilities/assets management, supply logistics, and human resource administration
• Champions the execution of the company’s strategic plans in relation to its human and physical assets
• Ensuring that the office systems, controls, policies, procedures, internal processes, and workspaces follow current regulations or legislation.
• Establish, monitor, review and upgrade systems, policies, risk management control and procedures to maintain the highest standard of operational excellence
• Create a platform for the office team to excel by enhancing their knowledge and skills through support, training, and coaching
• Supervise staff as they perform basic office tasks, such as answering phones, and directing visitors, planning for meetings or travel, and distributing mail.
• Ensure business recovery plans are in place and lead disaster recovery efforts
• Manage the organization’s internal and external communication process
• Create and implement plans to drive results and meet set targets
• Create, review, and report department data and use this information to solve potential problems or strengthen performance.
• Ensure that there is maximum availability of the company’s resources to staff for the effective execution of their jobs
• Clearly delegates both routine and important tasks and distributing workload appropriately
• Accountable for the proper vendor management and contract executions
• Undertake other duties as may be required from time to time by Executive Management.

Qualifications

• Bachelor’s Degree in any field
• 5+ years in handling management positions.

Goals:

• Accurate personnel selection
• Motivated workforce
• Strategic management of the Company’s employees
• Seamless office management systems
• Effective management and coordination of the interchange between sales, operations, and finance in project management.

Core Roles:

• Planning
• Controlling
• Corporate Communication
• Leadership
• HR/Policy Management
• Office Administration
• Asset Management and Control
• Vendor Management and Contracting.

Skills and Competencies:

• Policy formulation and enforcement
• Maturity and leadership skills
• Knowledge of administrative operations
• Strong planning, critical thinking, problem-solving, and time management skills.
• Ability to analyse information and develop effective solutions
• Creative thinker, excellent listener, and a good communicator
• Strong upward and downward leadership within the organization
• Drive for results
• Timely decision-making
• Ability to work well under pressure and meet deadlines
• Team player
• People management
• Leadership
• Excellent communication ability.