Office Administration Assistant at Jaza Energy

Position Overview:

The Office Administration Assistant will play a key role in maintaining a well-organized, efficient, and productive work environment. You will handle a variety of administrative and clerical tasks and be the go-to person for office-related needs, ensuring our team has the support they need to thrive.

• Manage daily office operations, including office supplies, and general upkeep.
• Manage office reception, staff and guest entry and exit control.
• Maintain and organize company records, documents, and databases.
• Assist in visa, pass and permit applications.
• Arrange transport, flight and hotel bookings for company visitors and staff when needed.
• Design, Print and Distribute staff ID cards.
• Coordinate general office cleaning and security services.
• Liaise with vendors, service providers, and landlords on various office related matters
• Assist in basic HR, finance, or procurement tasks (filing receipts, tracking expenses, etc.)
• Provide general administrative support to management and team members
• Ensure compliance with internal processes.
• Dispatch/deliver correspondences to appropriate offices and collect parcels when required.
• Perform other duties as assigned.

Qualifications

• A minimum of a diploma, OND, HND or bachelor’s degree in public administration, Human Resource Management, Business Administration, international relations, or a social science field.
• Attention to detail in ensuring accuracy and precision in handling information, reports, and administrative tasks.
• Sound English written and oral communication skills, strong critical thinking, problem solving, people-centric approach, purpose-driven thinking, accountability, and time-punctuality.
• Ability to work independently, but in a consultative environment with other staff and supervisor.