Medical Data Processor - Lassa Fever Project at Medecins Sans Frontieres

Purpose

• Carrying out medical data collection and entry activities into the mission database, recording all relevant clinical and demographic data on patients, and ensuring data quality/reliability, according to MSF protocols, and maintaining confidentiality while producing the appropriate, updated documents for the medical team to support decision-making processes

Accountabilities

• Performing data entry of all epidemiological information into select databases program and creating appropriate reports, providing data for project development purposes.
• Ensuring that all data entered has been authorized and that appropriate documentation has been received (patient records, treatment monitoring, etc.). Ensuring that all data.
• Ensuring all data collected and entered to databases is consistently accurate and complete.
• Being responsible for ensuring that quality control queries of the database are followed up, ensuring identification of data entry errors and corrections. Immediately reporting to the supervisor, any anomalies in the database
• Filing documents according to MSF standards
• Communicating regularly with the HCW’s, assisting in the (re)training, when necessary, on proper registration of patients, proper filling of the various forms, clarifying queries, obtaining missing information and correcting errors, ensuring they have ongoing sufficient supplies of necessary hardcopy data collection forms
• Assisting in the compilation and preparation of regular reports and providing detailed information to medical and laboratory teams (weekly, monthly, according to patient
• Look after all equipment provided and keep recording area clean and tidy, giving special importance to all patient files.
• Report any issue concerning data management to superior
• Elaborate statistical reports when required by the medical team.
• Ensure, promote and maintain confidentiality regarding all information registered.

MSF Section/Context Specific Accountabilities:

• Accurately input patient records, epidemiological data, and project activities into DHIS 2 and other MSF-approved databases.
• Verify data quality by cross-checking source documents and correcting errors.
• Ensure timely and complete data submission in line with project deadlines.
• Perform routine data cleaning and validation to maintain accuracy and consistency.
• Flag discrepancies or missing data to supervisors for resolution.
• Generate routine reports (daily, weekly, monthly) from DHIS 2 as required.
• Maintain organized physical and electronic records for audit purposes.
• Adhere to MSF data protection policies and medical confidentiality guidelines.
• Ensure compliance with DHIS 2 protocols and MSF data standards.
• Work closely with medical teams, surveillance officers, and transit areas staff to streamline data processes in consultation with the PMR and Mission Epidemiologist.
• Assist in training staff on basic data entry procedures if needed.

Minimum Requirements
Education:

• Minimum of a Bachelor's Degree in Information Technology, Statistics, Public Health, or a related field.

Experience:

• At least 1 year of experience in data entry, preferably in a health-related project
• MSF or INGO experience is an asset

Languages:

• English. (Knowledge of Hausa is an asset)

Knowledge:

• Proficiency in Microsoft Word and Excel
• Able to learn and use software used for recording (i.e. Fuchia, EpiInfo, etc.)

Competencies:

• Results and Quality Orientation
• Teamwork and Cooperation
• Behavioural Flexibility
• Commitment to MSF Principles
• Service Orientation
• Stress Management