Medical Data Processing Officer at Medecins Sans Frontieres

Main Objective and Responsibilities of the Position

• Carrying out medical data collection and entry activities into the mission database recording all relevant clinical and demographic data on patients and ensuring data quality/reliability, according to MSF protocols and maintaining confidentiality while producing the appropriate, updated documents for the medical team in order to support decision making processes.

Accountabilities

• Performing data entry of all epidemiological information into select databases program and creating appropriate reports, providing data for project development purposes.
• Ensuring that all data entered has been authorized and that appropriate documentation has been received (patient records, treatment monitoring, etc.). Ensuring that all data entry processes occur in a timely and efficient manner.
• Ensuring all data collected and entered to databases is consistently accurate and complete. Being responsible for ensuring that quality control queries of the database are followed up, ensuring identification of data entry errors and corrections. Immediately reporting to the supervisor, any anomalies in the database
• Filing documents according to MSF standards
• Communicating regularly with the HCW’s, assisting in the (re)training when necessary, on proper registration of patients, proper filling of the various forms, clarifying queries, obtaining missing information and correcting errors, ensuring they have ongoing sufficient supplies of necessary hardcopy data collection forms
• Assisting in the compilation and preparation of regular reports and providing detailed information to medical and laboratory teams (weekly, monthly, according to patient treatment requirements).

MSF Section / Context-Specific Accountabilities

• Enter medical data (e.g. patient data, date of visit, surgery, laboratory investigations, nutrition and physiotherapy etc) in the mission’s database regularly and according to MSF protocols.
• Ensure tally sheet and cover sheets are accurately filled and uptodate on a weekly bassis.follow up on accurate data collection for the case reporting form.
• Participate in the compilation of data both from MSF structure and from collaborating health facilities.
• Collaborate with MoH Medical records in Noma Children's Hospital and Specialist Hospital Sokoto to ensure good data flow,file movement for collection and reporting of data in a timely maner.
• Participate in the search for missing data with the medical team responsible.
• Organises filing system for all the patients and store them neatly in the cabinet. Update files of existing patients and make any corrections needed.
• Make regular back-ups of all data processed.
• Look after all equipment provided and keep recording areas clean and tidy, giving special importance to all patient files.
• Take patients’ photos for the Intervention screening and discharge after surgery.
• Report any issue concerning data management to the supervisor.
• Elaborate statistical reports when required by the Supervisor.
• Be flexible to support in assigned research responsibilities.
• Ensure the smooth data collection and reporting of PPN consumed through a regular follow up on the PPN tracking sheet and data of HP activities in the ATFC program.
• Ensure, promote and maintain confidentiality regarding all information registered.
• Collate data from the ATFC cnetres in collaboration with the NAM and IEC officer
• Flexibility in undertaking assigned tasks, due to the changing nature of MSF operations

Requirements
To apply for this role applicants MUST meet the following criteria:
Education Qualificatios:

• Higher education with proven computer literacy (Essential)
• Degree in Information and Technology (IT) or mathematics field (desirable)

Experience:

• Minimum 2 years work experience in data entry/analysis.

Languages:

• Local language (Hausa) and mission language (English) essential.

Knowledge:

• Essential computer literacy (word, excel and internet)

Competencies:

• Results and quality orientation, teamwork and cooperation, behavioural flexibility, commitment to MSF principles and stress management