Medical Activity Manager at Medecins Sans Frontieres

Job Summary

• We are looking to fill the Medical Activity Manager position in our Sokoto Noma & Emergency Response Project.

Main Purpose of the position

• Defining, coordinating and monitoring the medical activities under his/her responsibility according to MSF protocols, standards and procedures in order to ensure the delivery of quality medical care for patients and their communities as well as to improve the health condition of the target population.

General Accountabilities

• Coordinating, assessing and supervising the proper functioning of the medical activities (HIV, TB STIs, SGBV, etc.), according to MSF protocols, standards and procedures and through the correct compilation and analysis of medical data regarding patients’ health conditions.
• Participating in the definition of annual planning and budget for the project and in the follow up of the programs / project. Supervising and ensuring that medical activities objectives under his/her responsibility are achieved, reporting to the technical referent any problem arising in the service
• Checking all administrative procedures related to patients’ follow-up (individual card filling, registers, paper exit, discharge, transfers) are carried out correctly and according to MSF procedures.
• Ensuring an efficient pharmacy management and monitoring the rational use of them. In coordination with the project biomedical service supervising the appropriate use of medical devices and anticipating future needs. Preparing the medical orders needed to implement the medical activities under his/her responsibility, and identifying and reporting to the line manager, non-medical support needs (material, infrastructure, transport, etc.)
• Coordinating and monitoring the daily working plan of the team under his/her responsibility (absent personnel, vacations, tracking leaves). Participating in shifts and replaces a doctor, if necessary
• Planning and supervising, in close coordination with the HR department, the associated processes (recruitment, training, performance evaluation, development and internal communication) of the staff under his/her responsibility in order to improve staff capabilities and to ensure both the sizing and the amount of knowledge required
• Participating in the monthly reports according to guidelines (i.e. SitReps, medical statistical reports, etc.).

MSF Specific Context Accountability:

• Coordinating, assessing and supervising the functioning of medical activities – ITFC and Noma patients are gettening a proper service and making sure protocols, standards and procedures are maintaind.
• Responsible in a team of medical doctors with bedside and systematic training in case management of patients.
• ensuring rational prescription by the medical doctors and vigilant pharmacy management through monitoring of consumption.
• Ensuring adequate follow-up and monitoring of patients referred to higher centers in collabration with the NAM and referral nurse.
• ensuring all patient-related administrative tasks are complete including data completeness, discharges and referrals.
• Manage the roster for medical doctors, lab technicians and mental health supervisor and ensuring they are in accordance with the MSF internal regulations
• In collaboration with the MTL, NAM and nurse team supervisors, oversees the nursing teams activities in supported wards/departments.
• Identifies training needs and organizes trainings in coordination with technical expats/medical staff.
• Plans and maintains continuous on-the-job training, coaching and supervision of the medical staff
• Manages, coaches and evaluates and preparing rosters for the MD in the project organogram
• Adhering to IPC principles and leading by example adherence to infection prevention and control principles according to MSF standards
• Flexible to accept any other unforeseen tasks as instructed by the line manager and/or as required by the project.
• The MAM is also responsible to support the MTL for updating and follow up of the SLA ( with governmantal and non goivernmental health facilities ) if needed.
• Ensures mortality meetings are arranged regularly at least once a month and recommends/plans improvement plan includes implementation of measures for improvement and standard protocols.
• In collaboration with MTL, ensures mortality analysis tool is updated regularly and propose recommendations for improvement.
• Participates in ward round together with MDs and nurses and ensures all medical, nursing care and IPC protocols are respected.
• Plays active role in medical incident reporting in collaboration with NAM and MTL.

Requirements
To apply for this role applicants MUST meet the following criteria:

• Education: Medical doctor or paramedical degree.
• Experience: Essential 2 year working experience related to the diploma/degree and previous experience in MSF in the field
• Languages: Local language essential (Hausa). Mission language desirable.
• Knowledge: Essential computer literacy (word, excel and internet)
• Competencies: People Management and Development, Leadership and Strategic vision, Commitment to MSF principles, Teamwork and result oriented.