MCGL GBV Program Assistant at Jhpiego - John Hopkins University

Overview

The Program Assistant reports to the Program Officer and supports all team members in providing all necessary program and technical support to the MCGL-VAWG project towards achieving set goals.

SALARY RANGE (ANNUAL GROSS): NGN349,000 - 4,812,000

Responsibilities

Program Management Support

• Provide program and administrative support to the technical teams in the preparation of various program documents, such as work plans, budgets, reports and proposals.
• Provide logistics support to technical teams when preparing for work related travels, retirements, training support and quality reporting of activities
• Provide guidance and support on local partners sub award management including review of milestones reports and processing of same for payments
• Preparing documentation on the procurement of goods and services, in support of project activities
• Assist in preparing LP FAAs, project activity profiles, procurement contract documents (purchase orders, TAR, TRF and Memoranda of Understanding) as may be requested;
• Work closely with the country MCGL-VAWG project finance team to develop, monitor, track and analyze quarterly and monthly milestone implementation compared to approve FAA. Follow up with the SMCGL-GBV state office Finance/Admin Officers to ensure that LPs share weekly activity plans, and that state activities are aligned for proper monitoring and support.
• Assist the team to ensure various program funding mechanism rules and regulations are followed according to donor and lead partner expectations.
• Assist in developing and monitoring annual work plans and budgets, as well as associated deliverables and results/outputs.
• Participate in project activity meetings, supportive supervisions and providing administrative supports as may be necessary.
• Create and maintain files of correspondence/documents and electronically received information, and ensure up-to- date filing. Maintain both hardcopies and electronic copies of the office records and reference files on various subjects.
• Any other duties as assigned.

Technical Support

• Support designated Thematic Lead with activity preparations, report writing, presentation material/slides in Power-point for presentations for the meetings/workshops and keep all papers ready for meetings.

Required Qualifications

• Bachelor’s degree in public health, social sciences or another related field.
• 2-3 years of experience in programmatic support of international health projects
• At least 2 years’ experience in the implementation and management of health Information systems (MNH and GBV programming preferred) and/or program management
• Word Access, Excel, PowerPoint, Outlook, and Access), which may need to be acquired through very quick learning.
• Ability to organize and coordinate information and logistics for programs and activities.
• Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform.
• Excellent presentation skills and verbal and written communications skills.
• Previous experience working INGO.
• Proficiency in word processing, Microsoft Office and data software.
• Ability to travel 25% of time.
• Competent, hardworking, flexible, teachable and dependable in a multi-cultural setting.