Materials Management Officer at Deloitte

Job Purpose

The Materials Management Officer will be responsible for ensuring the efficient and effective management of all materials within the health service. The Materials Management Officer will oversee the procurement, storage, distribution, and inventory control of medical supplies, equipment, and other essential materials required for the delivery of quality healthcare services.

Core Responsibilities

Inventory Management:

• Maintain accurate records of all materials received, stored, and distributed.
• Conduct regular stock checks and reconcile inventory records.
• Implement and maintain an efficient inventory management system.
• Identify and address inventory discrepancies and shortages.
• Optimize inventory levels to minimize stockouts and reduce holding costs.

Warehousing & Logistics:

• Oversee the proper storage and handling of materials in accordance with storage requirements and best practices.
• Manage the warehouse and ensure its cleanliness, organization, and safety.
• Coordinate the timely and efficient distribution of materials to various departments and facilities.
• Manage the transportation and logistics of materials to and from various locations.
• Ensure the proper disposal of expired, damaged, or obsolete materials.

Quality Control & Assurance:

• Ensure the quality and integrity of all materials received.
• Conduct quality checks on incoming materials to ensure they meet specifications and standards.
• Investigate and resolve quality issues with suppliers.
• Implement quality control measures to minimize waste and prevent material losses.

Supplier Relationship Management:

• Build and maintain strong relationships with suppliers.
• Evaluate supplier performance and identify potential areas for improvement.
• Resolve supplier issues and disputes effectively.
• Negotiate contracts and agreements with suppliers.

Budgeting & Cost Control:

• Assist in the preparation of the annual materials budget.
• Monitor material expenditures and ensure adherence to budget constraints.
• Identify and implement cost-saving measures.
• Track and analyze material costs to identify areas for potential cost reductions.

Compliance & Reporting:

• Ensure compliance with all relevant procurement and inventory management regulations and guidelines.
• Maintain accurate records and prepare regular reports on materials management activities.
• Participate in internal and external audits as required.

Educational Requirements

• Bachelor's degree in Supply Chain Management, Logistics, Business Administration, or a related field.
• Master’s degree in a related field is an added advantage.

Professional Requirements

• Relevant certifications in supply chain management, procurement, or logistics (e.g., Certified Professional in Supply Management (CPSM), Certified Supply Chain Professional (CSCP) is an added advantage.

Experience Requirements

• 1-4 years’ progressive experience as a procurement specialist
• Strong track record in building and maintaining strong relationships with suppliers, especially in the medical industry.

Knowledge Requirements

• Deep understanding of the healthcare industry, including medical devices, pharmaceuticals, and laboratory supplies.
• Understanding of inventory management techniques (e.g., ABC analysis, EOQ).
• Understanding of quality control and assurance principles.
• In-depth knowledge of procurement principles and practices.

Skill Requirements

• Strong negotiation skills to secure favorable terms and conditions with suppliers.
• Expertise in identifying and mitigating supply chain risks, such as supplier failures, quality issues, and supply shortages.
• Strong analytical and problem-solving skills.
• Proficiency in inventory management software and systems.

Personal Abilities

• Professional attitude towards work
• Shares the AMCE’s vision.
• Proactive and organized.
• Has personal and professional credibility and commands the respect of colleagues and peers. 
• Supportive and approachable and capable of inspiring confidence in staff members
• Ability to adapt accordingly.
• High levels of honesty and integrity