Management Intern/ Executive Assistant to the MD/CEO at CADSYNC Consults

Job Summary

We are seeking a highly motivated individual to join our team as a Management Intern and Executive Assistant to the MD/CEO.

This internship position offers valuable exposure to the field of management consulting and executive support. It provides an opportunity to develop skills in data analysis, problem solving, strategic planning, process re-engineering, and client relations. The successful candidate will gain practical experience and enhance his/her professional network while working in a dynamic and fast-paced environment.

The ideal candidate should possess strong analytical skills, attention to detail, and excellent communication abilities. This role also requires multitasking capabilities, strong organizational skills, and the ability to handle confidential information with discretion and professionalism.

Requirements and Qualifications

• Bachelor's or Master’s degree (Added Advantage) in the humanities - Psychology, Sociology, business administration, finance or a related field.
• Proven experience as an executive assistant, or administrative support.
• Strong organizational and time management skills, with the ability to prioritize tasks and multitask effectively in a fast-paced environment.
• Excellent communication and interpersonal skills, with the ability to interact professionally with employees, clients, guests, and vendors.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and office equipment (e.g., printers, scanners, copiers).
• Attention to detail and accuracy in performing administrative tasks, maintaining records, and managing documentation.
• Ability to work independently with minimal supervision and as part of a team, demonstrating initiative, reliability, and flexibility.
• Knowledge of office management principles, procedures, and best practices.
• Familiarity with basic accounting principles and office finance procedures (e.g., invoicing, expense tracking).
• Commitment to professionalism, integrity, and confidentiality in handling sensitive information and interactions.

Job Description and Responsibilities

• Draft correspondence, emails, and other communication on behalf of the MD/CEO.
• Conduct research on industry trends, market analysis, and competitive landscape to support learning, consulting and coaching programs.
• Prepare reports, presentations, and other deliverables for clients and internal stakeholders.
• Assist in preparing strategic plans and business proposals.
• Analyze data and present findings to assist in decision-making processes.
• Coordinate and schedule meetings, take minutes as required, manage calendars, and prioritize appointments for the MD/CEO.
• Manage travel arrangements, including booking flights, accommodations, and transportation for business trips.
• Provide administrative support to the Management Team, and external stakeholders (including drafting correspondence, preparing presentations, and compiling data for reports) to ensure smooth workflow and project execution.
• Assist with HR-related tasks, such as CV review, new hire onboarding, employee orientation, and personnel file management.
• Ensure periodic upload of engaging contents on CADsync’s social media platforms, in line with approved content calendar.
• Coordinate office events, including staff meetings, training sessions, and social gatherings, assisting with logistics, catering, and setup as needed.
• Manage office supplies, equipment, and inventory levels, order supplies as needed, and ensure proper maintenance of office facilities.
• Maintain electronic and paper filing systems, organize documents, and ensure accuracy and accessibility of records.
• Process invoices, expense reports, and other financial documents, ensuring accuracy, approval, and timely payment.
• Monitor and maintain office cleanliness, organization, and appearance, coordinating with cleaning staff or facilities management as needed.
• Compile and maintain contact lists, directories, and organizational charts for the office.
• Handle confidential and sensitive information with discretion and confidentiality, following company policies and data privacy regulations.

Required skills

• Office administration
• Communication skills
• Time management
• Organization
• Attention to detail
• Microsoft Office proficiency
• Interpersonal skills
• Problem-solving abilities
• Adaptability
• Confidentiality
• Professionalism