Lubricant Accountant (Ikoyi) at Nepal Energy

Key Responsibilities
Lubricant Stock Accounting & Control:

• Maintain accurate stock records for bulk and packed lubricants across all assigned depots and warehouses.
• Record and reconcile all stock movements including receipts, issues, repacking, inter-depot transfers, and returns.
• Ensure daily reconciliation between physical stock, depot records, and ERP balances.

Packed Lubricants Inventory Management:

• Account for packed lubricants by grade, SKU, pack size, batch number, and production date.
• Monitor slow-moving, damaged, or obsolete stock and escalate for management action.
• Ensure stock issuance aligns strictly with approved sales and dispatch instructions.

Goods Receipt & Dispatch Verification:

• Verify Goods Received Notes (GRNs), delivery notes, waybills, and supplier invoices for accuracy.
• Confirm quantities, product grades, packaging condition, and batch details upon receipt.
• Validate dispatch documentation to ensure correct stock release.

ERP Posting & System Integrity:

• Post all lubricant stock transactions promptly and accurately in the ERP system.
• Ensure correct mapping of depots, storage locations, product codes, and units of measurements (UOM).
• Support maintenance of accurate master data for lubricant SKUs.
• Generate ERP-based inventory and variance reports.

Inventory Valuation & Cost Monitoring:

• Ensure lubricant inventory valuation are in line with the required accounting policies – First in, first out (FIFO).
• Track blending, packaging, handling, and freight costs related to lubricant stock.
• Support pricing, margin analysis, budgeting, and financial close processes.

Physical Stock Counts & Audits:

• Coordinate and participate in monthly, quarterly, and year-end stock counts.
• Reconcile physical counts against ERP balances for both bulk and packed lubricants.
• Prepare variance analysis reports and recommend corrective actions.
• Support internal and external audit exercises.

Loss Control & Risk Management:

• Monitor and report handling losses, spillages, evaporation, pilferage, and write-offs.
• Ensure losses remain within approved tolerance levels and escalate exceptions.
• Strengthen internal controls around lubricant storage, loading, and dispatch.

Regulatory & Compliance Support:

• Maintain proper inventory documentation to support NMDPRA and other regulatory requirements.
• Support environmental, safety, and operational compliance audits at depots.

Reporting & Management Support:

• Prepare daily, weekly, and monthly stock reports showing opening balances, movements, and closing positions.
• Provide management insights on stock turnover, aging, depot performance, and operational efficiency.

Cross-Functional Collaboration:

• Work closely with Operation team, Supply Chain, Sales team, and Blending/Production plant.
• Resolve stock-related issues impacting depot operations or customer deliveries.

Process Improvement:

• Recommend improvements to inventory handling, documentation, and system controls.
• Support automation and continuous improvement initiatives within stock accounting processes.

Key Performance Indicators (KPIs)

• Accuracy of stock records and reconciliations
• Timeliness of ERP postings and reports
• Level of inventory variances and losses
• Audit findings related to inventory
• Compliance with stock handling and reporting procedures.