Logistics / Warehouse Consultant at Green Concern for Development

Purpose and Activity of Assignment

• The Logistics / Warehouse Consultant provides technical support inwarehousing, logistics, and Security to ensure effective, transparent and accountable logistic support to the state based GREENCODE staff and other project as may be assigned.
• Provide adequate logistical and security consideration for coordination and planning of program implementation while providing technical support and guidance to logistic team on logistical elements of distribution & warehouse planning.

Dimension of Role

• Managing and tracking of all vehicles on the fleet, including movement planning and day-to-day allocation.
• Develop and design a basic vehicle platform for GREENCODE use on fleet management.
• Manage service agreements related to vehicle maintenance and fueling.
• Supervise drivers maintaining the vehicle fleet and coordinating vehicle allocation for staffs.
• Supervise the work of the drivers to ensure proper vehicle allocations, tracking of vehicle related costs inclusive of monitoring maintenance/repair/service schedules and fuel.
• Ensure proper vehicle allocation.
• Maintain accurate and update vehicle files and ensure that mileage log sheets, vehicle repair records, service and related costs documentation are prepared.
• Ensure monthly fuel usage reports for all vehicles are prepared and maintains proper file records.
• Ensure monthly spares usage and vehicle service reports.
• Build capacity of the logistics team to ensure efficient delivery of logistical planning.
• Ensure that all goods are packed safely and segregated according to their nature based on GREENCODE standards
• Evaluate, review and support the updating of the Security Risk Analysis and associated security management plans for GREENCODE
• Manage stock data and tracking systems in accordance with universal standard procedures
• Identify, establish and manage context appropriate approach to assure that all facilities and staff are safe in the field area.
• Compile and submit monthly security reporting that track incidents and trends within GREENCODE area of operation;
• Work closely with GREENCODE teams in the Field Offices to ensure all incidents and accidents are followed up with an official written report.
• Provide a development plan focus on capacity building methods for the safety and security to team members
• Provide regular trainings for all staff on security preparedness, prevention and response;
• In collaboration with HR, review and update GREENCODE Security Information package for new hires and visitors.
• Ensure receipt of goods is in good order as described on the purchase order and requisition ensuring relevant technical advice for receiving goods of specific technical nature
• Ensure all health, safety and security precautions by all people involved in the store
• Ensure the timely maintenance of the warehouse and all equipment related to safe storekeeping
• Ensure store management policies and procedures are implemented in all programme locations; ensure that there is no unauthorized access to store and the store area is smoke free
• Produce stock/warehouse management reports on a monthly basis or when required
• Update inventory database sequentially, number of units, serial no., description of property, project no. /voucher no., date acquired, purchase cost, condition, location, user, expected disposal date if applicable.

Key Requirements

• University Degree in Business Administration, or related field with a minimum of 3 - 5 years relevant experience in purchasing and supply.
• Masters Degree in Business Administration, or related field with minimum of 2 – 5 years and relevant experience in security and supply chain management.
• Familiarity with donor-funded logistics warehouse management rules and regulations (experience with USAID supply chain Management is a plus)
• Articulate, professional and able to communicate in a clear, positive manner with staff.
• Prior management experience preferred.
• Prior work in a non-governmental organization (NGO).
• Demonstrated experience in supply chain strengthening activities, security and logistics management information systems, preferably with knowledge of information technology solutions.
• Proven experience working with multi-sector teams and the ability to coordinate multiple staff with varying levels of responsibility.