Logistics & Warehouse Assistant at FHI 360

Requisition: 2020200745
Location: Banki, Borno
Supervisor: Field Coordinator

Project Description

• Northeast Nigeria is currently facing a growing humanitarian crisis with a vast number of Internally Displaced Persons in need of emergency assistance
• These IDPs are living among host communities, lacking access to livelihoods and resources, ultimately leading to unprecedented levels of malnutrition and food insecurity
• FHI 360 has been working in Nigeria for over 30 years and is now expanding activities in Borno state to respond to the IDP crisis.
• FHI 360 is expanding its expertise by responding to this humanitarian crisis through integrated WASH, Health and Protection interventions

Basic Function

• Under the direction of the Field Coordinator, the Logistics & Warehouse Assistant will be responsible for the provision logistical services and operating the warehouse containing a wide variety of project materials and equipment for the field site.

Duties and Responsibilities

• Assists field coordinator in the arranging travel for field site staff and program beneficiaries
• Assist the field coordinator in procurement and deliveries of materials to the warehouse and field sites
• Verify quantities of goods delivered, inspect for damage; and sign delivery tags
• Prepare and maintain records concerning the receipt and issuance of materials
• Assists field coordinator in provision of logistic support to trainings delivered to community volunteers
• Update computer inventory control records
• Perform periodic physical inventory spot checks and reconciles with inventory records
• Assist in determining proper inventory levels, ordering points, and ordering quantities
• Confer with user departments and provide cost information for budgeting purposes
• Advise on methods to improve receiving, storing, and distributing materials and supplies; and maintain stock control records
• Liaises with Field Coordinator & Senior Procurement and Logistics Officer to minimize inventory and eliminate obsolete items
• Track usage of supplies and report on any incidence of abuse
• Serves as point of call for logistical and administrative needs at the field site
• Performs any other duties as assigned.

Qualifications and Requirements

• B.S / B.A Degree in Business Administration, Engineering, Estate Management or related field with 1-3 years of relevant experience
• Familiarity with donor-funded procurement rules and regulations is an advantage
• Experience using inventory management software is an advantage
• Demonstrated success in multicultural environments is an advantage.

Knowledge, Skills and Abilities:

• Ability to comprehend and make inferences from technical materials and equipment.
• Demonstrated knowledge in pricing, contracts negotiations, policies and procedures.
• Technical understanding of office and other mechanical and electrical equipment.
• Good analytical, numerical and problem solving skills.
• Proficiency in Microsoft Office applications such as MS Word, Excel, PowerPoint
• Work independently with initiative to manage high volume work flow
• Must exhibit high levels of professionalism, integrity and ethical values at all times
• Record keeping, report preparation, filing methods and records management techniques
• Excellent written, oral and interpersonal communication skills with ability to work as a team member.