Logistics Technical Assistant at Norwegian Refugee Council (NRC)

Job Identification: 1370
Location: Biu, Borno
Job Category: Logistics
Job Schedule: Full time

Role and Responsibilities

• The position of Logistics Assistant will be based in Biu. H/She will be responsible for specific tasks related to warehouse management, vehicle and generator management and assets at the Biu Office.

Responsibilities - Fleet:

• Ensure that vehicles are used and maintained according to Logistics Handbook and other NRC policies
• Plan, schedule and monitor transport of staff and material/equipment according to demands and procedures
• Ensure that all NRC vehicles are in proper operating condition and coordinate vehicle maintenance with the Field Coordinator.
• Ensure that NRC generators in Biu are maintained on regular basis.
• Responsible for the receipt, storage and dispatch of all stock at the Biu Office ensuring that proper documentation is maintained for same.
• Ensure that assets are tagged before being dispatched to the field.
• To also ensure asset movement is tracked in the Asset Register

Responsibilities - Warehouse:

• Ensure that only authorized staff are allowed to enter the warehouse and receive supplies or materials
• Maintains an up-to-date record of all stocks movements.
• Receives and inspects the physical condition of consignments and scrutinizes relevant documents.
• Check supplies and ensures all over/wrongly consigned goods are returned to suppliers.
• Allocate storage space and maintain orderliness and cleanliness of the warehouse at all times
• Ensure safety and security of materials
• Prepare monthly stock reports and assist in carrying out periodic physical inventory checks
• Immediately report losses, damages or discrepancies to the Logistics Coordinator
• Inform Logistics Team Lead on the expiry date of consumable items stored at the warehouse.
• Update stock and share it with relevant staff weekly basis
• Arrange truck and labourers for loading and offloading the materials at the warehouse

Specific Responsibilities

• Ensure all drivers adhere to NRC logistics and drivers procedures
• Compile and submit monthly fleet and stock reports
• Ensure the NRC fleet is utilized and optimised accordingly.
• Prepare requisitions for spare parts for vehicles
• Coordinate and facilitate timely reporting of eventualities like accidents and breakdowns
• Secure that NRC vehicles are equipped with necessary documents and equipment
• Ensure all drivers fill movement logbook and that logbook is signed by the passengers.
• Responsible for the receipt, storage and dispatch of all stock at the Biu Office ensuring that proper documentation is maintained for same.
• Ensure that assets are tagged before being dispatched to the field.
• To also ensure asset movement is tracked in the Asset Register
• Ensure that all vehicle records and reports including logbooks, accident report etc are filled appropriately.
• Keep a log of the generators and ensure that fuel consumption is monitored and recorded appropriately
• Conduct warehousing processes with a focus on country and NRC regulations
• Receive materials and supplies, store them in assigned locations and distribute according to NRC procedure
• Maintain records of all incoming and outgoing materials
• Supervise packing, loading and unloading of all material

Job Requirements
Qualification:

• Candidates should possess Bachelor's degree

Competencies:
Behavioral competencies:

• Problem solving and solution-oriented
• Adaptable and coping with change
• Managing resources

Professional competencies:

• Experience from working with transport and vehicle management in a humanitarian/recovery context
• Experience with inventory and asset management.
• Experience with computers - Microsoft Word and Excel plus email
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Good knowledge of English

Performance Management:

• The employee will be accountable for and evaluated on the responsibilities and the competencies, based on NRC’s Performance Management System. The following documents will be used for performance reviews:
  • The Job Description
  • The individual Work- and Professional Development Plan
  • The Competency Framework