Logistics Team Lead at Norwegian Refugee Council (NRC)

The Logistics Team Leader with the supervision of the Area Manager is responsible for managing logistics staff, fleet, warehouse, assets and procurement to ensure effective, transparent, and accountable logistics support to the Norwegian Refugee Council programs in NRC Nigeria (Jos Area Office). Liaison with program teams to ensure adequate logistical consideration for coordination and planning of program implementation. Provide technical support and guidance to program teams on logistical elements of distribution and procurement planning. 

RESPONSIBILITIES

Transport and Fleet

• Managing and tracking all vehicles on the fleet, including movement planning and day-to-day allocation
• Manage, maintain and repair vehicles in safe and efficient working order
• Ensure that vehicles are checked on a daily basis and that regular service and maintenance is carried out as per the agreed schedule and are roadworthy in line with NRC standards an
• Ensure vehicles documents are up to date and in line with Nigerian traffic rules.
• Manage service agreements related to vehicle, generator maintenance and fueling. Monitor fuel consumption on both vehicles and generators and submit monthly reports
• Receive travel requests, and maintain trip schedules and Staff Movement Board.

Asset Management

• Maintaining up-to-date control of all assets including tracking donor, value, and location, managing staff issue, and recording all asset movements and disposals
• Oversee the issuance and return of assets to/from staff
• Ensure good condition of assets, and maintain asset condition reports.
• Update Asset Register and send to the country office every month

Warehousing and Stock Management

• Manage and maintain the physical warehouse.
• Ensure quarterly stock check and reconciliation.
• Ensure random spot check on the stock in the warehouse
• Ensure all program stock is released through the NRC Stock release/requisition form and accompanied with a waybill to Beneficiaries/final delivery point
• Ensure the budget holders and the Logistics Manager are informed about all stock under expired and other irregularities or discrepancies in the warehouse respectively.

Procurement and Supply

• Oversee procurement requirements at the Area Office; implement procurement as per approved guidelines, procedures, and forms (Purchase Requests, Purchase Orders, Goods Received Notes, etc.)
• Check the availability and prices of requested items in the local market; liaise with the country office based on the procurement threshold 
• Take lead on due diligence process for all suppliers being handled at the Area Office level
• Prepare a weekly summary of all outstanding purchase requisitions, showing the current status of the items and the date on which they are expected to be supplied to the projects
• Prepare monthly summary reports on all logistics functions, identifying challenges in operations and solutions proposed
• Updates and Manages the Procurement and contract tracker at the area level.

Professional competencies:

• Experience working as a Logistics Officer in a humanitarian/recovery context
• A university degree in Supply chain management/purchasing and supply or any other relevant field of study
• Procurement certification such as CIPS is desirable 
• Previous experience from working in complex and volatile context
• Documented results related to the position’s responsibilities
• Fluency in English and Hausa is an added advantage

Context/ Specific skills, knowledge, and experience:

• Office organization skills
• Computer skills (Microsoft Office)
• Good communication skills
• Articulate
• A high degree of accuracy