Logistics Officer at Mediflex Industries PVT

Location: Idu Industrial Area, Abuja

Job Summary

• We are seeking a detail-oriented and experienced Logistics Officer to join our dynamic operations team. This role is critical to our success, combining strategic fleet management, vehicle maintenance coordination, and efficient order delivery operations. The ideal candidate will bring proven expertise inlogistics with a strong understanding of medical supply chain requirements and regulatory compliance.

Key Responsibilities 
Fleet Management:

• Oversee and manage the company's vehicle fleet, ensuring all vehicles are properly maintained and road-worthy
• Monitor vehicle performance, fuel consumption, and maintenance schedules
• Coordinate preventive maintenance programs and ensure timely vehicle servicing
• Maintain detailed fleet records including registration, insurance, and inspection documents
• Optimize fleet utilization to reduce operational costs and improve delivery efficiency
• Manage vehicle acquisition, disposal, and replacement planning

Car Maintenance Coordination:

• Liaise with approved service centers and mechanics for vehicle repairs and maintenance
• Track maintenance costs and budgets, ensuring cost-effectiveness without compromising quality
• Schedule and coordinate routine vehicle inspections and servicing
• Monitor vehicle warranty claims and manage repair documentation
• Respond to vehicle breakdowns promptly and coordinate alternative transport arrangements
• Maintain accurate maintenance logs and create preventive maintenance schedules

Order Delivery Operations:

• Coordinate and schedule order deliveries to healthcare facilities, hospitals, pharmacies, and clinics
• Ensure all medical supplies and equipment are properly packaged and handled during transport
• Track shipments in real-time and provide customers with accurate delivery updates
• Optimize delivery routes to minimize transit time and fuel costs while maintaining service quality
• Ensure compliance with healthcare delivery standards and cold chain requirements where applicable
• Manage delivery documentation, including delivery confirmations and customer signatures

Healthcare System Coordination:

• Understand and comply with healthcare industry regulations and standards
• Communicate effectively with hospital logistics departments, pharmacy managers, and healthcare facility administrators
• Ensure deliveries meet healthcare facility operating hours and specific requirements
• Handle urgent and emergency deliveries with appropriate priority and care
• Maintain relationships with key healthcare clients and address logistics-related concerns

General Operations:

• Prepare detailed logistics reports and performance metrics for management
• Monitor and manage transportation costs and departmental budgets
• Ensure all drivers comply with traffic regulations and safety protocols
• Coordinate with suppliers, warehouse teams, and customer service departments
• Implement and maintain logistics information systems and tracking software
• Contribute to process improvements and operational efficiency initiatives

Education & Certification

• Bachelor's Degree in Supply Chain Management, Logistics, Business Administration, or related field
• Valid driver's license
• Professional certification in Logistics Management or Fleet Management is advantageous

Experience:

• 3-5 years of experience in logistics, supply chain, or fleet management roles
• Proven experience working within the healthcare industry logistics or medical supply distribution is an advantage.
• Demonstrated expertise in fleet management, vehicle maintenance coordination, and order delivery operations
• Experience with facility operations and understanding of medical supply requirements

Technical Skills:

• Proficiency in logistics management software and transportation tracking systems
• Strong knowledge of vehicle maintenance procedures and fleet optimization
• Competency in Microsoft Office Suite (Excel, Word, PowerPoint)

Core Competencies:

• Strong analytical and problem-solving skills
• Excellent organizational and time management abilities
• Attention to detail and accuracy in record-keeping
• Strong communication and interpersonal skills
• Leadership capability to manage drivers and support staff
• Customer service orientation with ability to handle client concerns professionally
• Ability to work under pressure and meet tight deadlines
• Integrity and commitment to safety and regulatory compliance

Desirable qualification

• Experience with warehouse management systems (WMS)
• Experience in cost optimization and budget management
• Familiarity with ISO standards and quality management systems
• Previous experience managing driver teams or logistics personnel.